Onboarding Specialist
About The Position
The Onboarding Specialist supports new hires through each stage of onboarding, serving as their primary point of contact from offer acceptance through orientation and training. The role coordinates onboarding activities, paperwork, pre-employment requirements, background checks, and orientation, while maintaining accurate employee records in HRIS and applicant tracking systems. The specialist partners with HR, Talent Acquisition, hiring managers, and other departments to provide a smooth and positive transition for incoming employees. This contract-to-hire position is based in Peekskill, New York, and follows a hybrid schedule of three onsite days and two remote days per week. The schedule is Monday through Friday, 9:00 AM to 5:00 PM, for a 35-hour work week. The initial training period may require additional onsite attendance.
Requirements
- At least 2 years of experience in onboarding, HR support, recruiting coordination, or a related field.
- Experience managing new-hire documentation, background checks, and onboarding processes.
- Familiarity with HRIS, ATS platforms, and employee record management.
- Strong organizational, communication, and customer service skills.
- High attention to detail and the ability to manage multiple priorities.
Nice To Haves
- Bachelor's degree preferred.
Responsibilities
- Coordinate onboarding activities from offer acceptance through the employee's start date.
- Serve as the main point of contact for new hires, answering questions and providing guidance.
- Prepare, distribute, and track onboarding paperwork and employment documentation.
- Coordinate background checks, pre-employment requirements, and orientation sessions.
- Maintain accurate employee records in HRIS and applicant tracking systems.
- Partner with HR, Talent Acquisition, hiring managers, and other departments to ensure a seamless onboarding experience.
Benefits
- Medical, dental, and vision benefits, subject to eligibility.
- Critical illness, accident, and hospital coverage, subject to eligibility.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available.
- Voluntary life insurance and AD&D coverage for the employee and dependents.
- Short- and long-term disability coverage.
- Health Spending Account (HSA).
- Transportation benefits.
- Employee Assistance Program.
- Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
