Onboarding Specialist
About The Position
Under the direction of the Onboarding Manager, The Onboarding Specialist is responsible for ensuring a smooth and compliant hiring experience by managing and processing all pre-employment requirements. This role focuses on conducting thorough background reviews, verifying documentation, and ensuring candidates meet all regulatory, organizational, and client-specific compliance standards prior to their start date. The Onboarding Specialist serves as a liaison between candidates, hiring leaders, and third-party vendors to resolve discrepancies, monitor progress, and maintain accurate records. By overseeing background processing with attention to detail and timeliness, the Onboarding Specialist plays a critical role in supporting the organization's hiring goals while upholding compliance, quality, and candidate experience. The Onboarding Specialist provides support and assistance with administrative and transactional activities in support of the new hire onboarding process, including but not limited to: Perform all duties and tasks of the Onboarding Specialist role, as required, and perform other duties as assigned or needed to support the broader TA department.
Requirements
- Bachelor's degree - specifically Human Resources, Organizational Development, or related emphasis.
- Two years' office or administrative experience.
Nice To Haves
- Human Resources or Recruitment is preferred.
Responsibilities
- Monitor and process background check results for clearance; coordinate follow-up on results, if applicable
- Ensure compliance in all tasks and confirm all hiring / regulatory documentation is received and properly maintained
- Follow team standard operating procedures; Perform required tasks in accordance with established service level agreements (SLAs)
- Health assessment scheduling while providing excellent customer service
- Assist with communication and correspondence with key constituents
- Act as resource for new hires by providing Onboarding information, ensuring awareness of onboarding tasks and answering questions
- Ensure new hires move through Recruitment and HR system Onboarding steps
- Identify potential gaps in minimum requirements, if applicable, and identify and communicate issues or opportunities for efficiency
- Prepare and maintain regular onboarding reports
Benefits
- Comprehensive health benefits that start day 1
- Student Loan Repayment Assistance & Reimbursement Programs
- Family-focused benefits
- Wellness incentives
- Ongoing mentorship, development, and leadership programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
