Onboarding Specialist - Temporary
About The Position
The Onboarding Specialist provides pre-boarding support to Talent Acquisition Operations for new hires, rehires, and transfers. The role supports and responds to pre-boarding needs for Talent Acquisition Partners and their designated departments, and triages operational questions to Talent Acquisition Partners or the HR Service Center as appropriate. The position helps deliver services to management and pre-boarding employees in alignment with organizational business objectives. This is a temporary assignment through Jefferson’s internal staffing pool, JeffTemps. The specialist is the primary contact for pre-boarding hires, Talent Acquisition Partners, and Occupational Health; supports client-facing pre-boarding processes; collaborates with Talent Acquisition, Occupational Health, HRIT, and HRSC to resolve issues; and serves as the point person for I-9 verification.
Requirements
- High school diploma or GED, or equivalent.
- Less than one year of prior HR experience.
- Solid understanding of company policies and procedures related to onboarding and employment eligibility verification.
- Problem-solving skills to assess challenges and find solutions, including last-minute changes and unexpected issues.
- Time-management skills to handle deadlines and multiple tasks.
- Cross-functional collaboration skills for coordinating with HR, hiring managers, IT, and other departments.
- Awareness of applicable state and federal regulations, accreditation standards, and healthcare industry guidelines affecting recruitment and hiring; ability to adhere to changes in licensure requirements, background-check procedures, and other legal considerations.
- Customer-service orientation and responsiveness to new hires’ questions and concerns.
- Clear and effective communication skills.
- Adaptability to changing circumstances and priorities.
- Strong organizational skills for coordinating pre-boarding tasks and arrangements.
- Attention to detail to complete pre-boarding tasks accurately.
- Ability to lift and carry 25 pounds, sit and stand frequently, and use a keyboard frequently.
Nice To Haves
- Bachelor’s degree strongly preferred.
Responsibilities
- Interact with co-workers, visitors, and other staff in a manner consistent with Jefferson’s values.
- Serve as the primary contact for pre-boarding hires, Talent Acquisition Partners, and Occupational Health regarding the pre-boarding process.
- Support Talent Acquisition pre-boarding processes for clients and ensure service delivery is satisfactory.
- Partner with the Talent Acquisition team, Occupational Health, HRIT, and HRSC to address pre-boarding issues.
- Implement Talent Acquisition pre-boarding tasks, processes, and projects to support smooth day-to-day operations.
- Serve as the point person for I-9 verification.
- Perform other duties as assigned.
Benefits
- Medical insurance, including prescription coverage
- Supplemental insurance
- Dental insurance
- Vision insurance
- Life and AD&D insurance
- Short- and long-term disability insurance
- Flexible spending accounts
- Retirement plans
- Tuition assistance
- Voluntary benefits, including access to group insurance rates and discounts
- Tuition discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service
- Medical insurance, including prescription coverage, is available to all colleagues, including JeffTemps
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
