Onboarding Specialist, Operations & Compliance

Woodcraft Rangers•West Covina, CA

6d•$30 - $35•Hybrid

About The Position

Woodcraft Rangers is seeking a detail-oriented HR operations professional for the role of Onboarding Specialist, Operations & Compliance. This role is crucial for establishing the operational and compliance foundation of the organization's onboarding process. The specialist will be the primary owner of pre-employment clearances, compliance documentation, payroll setup, and onboarding logistics, ensuring a compliant and smooth entry for every new hire. The responsibilities extend beyond hiring to include ongoing maintenance of employee data for site transitions and lifecycle changes. This position is part of the People Experience team and reports to the Associate Director of People Experience. During peak hiring seasons, the role will support orientation, LMS enrollment, and shadow day coordination.

Requirements

3+ years of experience in HR operations, onboarding, or people operations, preferably in a high-volume or multi-site environment.
Working knowledge of California employment law, I-9 compliance, and pre-employment clearance requirements.
Knowledge of Adverse Action processing.
Experience with HRIS and payroll systems (ADP Workforce Now).
Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
Clear, professional written and verbal communication skills.
Ability to handle confidential information with discretion and professionalism.
Comfort working in a fast-paced, seasonal environment with shifting priorities.

Nice To Haves

Experience in a youth-serving nonprofit, education, or expanded learning organization.
Experience supporting new hire orientation or onboarding facilitation.
Bilingual (English/Spanish).

Responsibilities

Manage all pre-employment compliance requirements for new hires, including background checks, LiveScan fingerprinting, TB clearances, and required certifications.
Track clearance status across all new hire populations and follow up proactively to ensure no hire is delayed or missed.
Maintain up-to-date knowledge of California employment law and district-specific requirements to ensure compliance at every step.
Serve as the primary point of contact for new hires navigating pre-employment requirements, providing clear guidance and timely follow-up.
Own the collection, review, and processing of all new hire paperwork, including I-9 verification, tax forms, direct deposit, and required policy acknowledgments.
Enter and maintain accurate employee records in ADP and other HR systems; audit data regularly to ensure completeness and accuracy.
Coordinate payroll to ensure all new hires are paid correctly and on time from their first paycheck.
Process employee data changes including site transfers, role updates, and separations in a timely and accurate manner.
Coordinate onboarding logistics for new hires across all staff categories, including scheduling, communication, and materials preparation.
Maintain the onboarding tracker and ensure all steps are completed and documented for every new hire.
Partner with the Onboarding Specialist, Experience & Learning to ensure a seamless handoff between compliance tasks and the new hire experience journey.
Communicate clearly and proactively with hiring managers and program staff about new hire start dates, clearance status, and onboarding timelines.
Maintain accurate and current employee records through site transitions, schedule changes, and other employee data updates throughout the year.
Conduct regular audits of employee records in ADP and related systems to identify and resolve discrepancies.
Support compliance reporting requirements and respond to internal data requests from Talent, People Experience, Finance, and Program leadership.
During high-volume hiring periods, flex to support co-facilitation of new hire orientation alongside the Onboarding Specialist, Experience & Learning.
Support LMS enrollment and shadow day coordination as needed during peak season.