Associate – Onboarding & Compliance

BAYADA Home Health Care•Little Falls, NJ

21h•$48,000 - $52,000•Onsite

About The Position

BAYADA HOME HEALTH CARE is seeking an Associate focused on onboarding and compliance for our Passaic County Pediatrics (PCP) office in Little Falls, NJ. In this office-based role, you will help ensure newly hired and current field employees have the credentials, clearances, training, documentation, and support needed to provide safe, reliable pediatric care. Our PCP team provides compassionate pediatric home care and supports clients in community and school-based settings. This Associate-level role is intentionally developmental and offers the opportunity to build expertise in employee onboarding, compliance coordination, file management, and office operations while preparing for future growth within BAYADA. If you are highly organized, detail-oriented, dependable, and energized by helping people succeed, this could be the next step in your career. This Associate position is ideal for someone who enjoys managing deadlines, following up on important details, working with confidential information, and creating a smooth onboarding experience for field employees and office teams.

Requirements

High school diploma or equivalent
Strong organization, attention to detail, follow-through, and time-management skills
Ability to manage multiple onboarding files, deadlines, and competing priorities
Strong written and verbal communication skills
Proficiency with computers and the ability to learn electronic records, tracking, scheduling, email, and reporting systems
Ability to handle confidential information with discretion and professionalism
Comfort working in a fast-paced office environment with frequent changes and time-sensitive requirements
Commitment to accurate documentation, compliance, and a positive employee experience

Nice To Haves

At least 1 year of experience in onboarding, credentialing, compliance, healthcare, home care, human resources, or office-based administration
Experience tracking background checks, licenses, certifications, clearances, health documentation, or employee files
Experience coordinating orientation, training, new-hire paperwork, or employee readiness activities
Experience supporting pediatric clients, families, schools, or community-based services
Familiarity with electronic medical records, HRIS platforms, credentialing systems, or compliance tracking tools
Knowledge of the local community and service area

Responsibilities

Coordinate onboarding activities for newly hired pediatric field employees from offer acceptance through readiness to provide care
Track required credentials, clearances, background checks, health documentation, licenses, certifications, references, and other compliance items
Maintain accurate and complete employee files in accordance with BAYADA policies, applicable regulations, and office standards
Follow up with candidates, employees, clinical leaders, recruiting partners, and office leadership to obtain missing or expiring documentation
Coordinate orientation, onboarding appointments, required trainings, and competency-related activities
Help confirm that employees have completed all required onboarding steps before beginning client care
Monitor credential and document expiration dates and support timely renewals and recredentialing
Prepare reports, checklists, and status updates to communicate onboarding progress and outstanding compliance needs
Enter and update employee information accurately in BAYADA systems, electronic records, and tracking tools
Partner with clinical leaders to coordinate skills validation, training completion, and readiness for pediatric assignments
Support new employees with questions about onboarding requirements, systems, training, and next steps
Help coordinate equipment, computer access, work phones, badges, and other onboarding resources as needed
Assist with audits, file reviews, quality improvement activities, and compliance follow-up
Protect confidential employee and client information and follow appropriate privacy and security practices
Welcome new employees and help create a positive, organized, and responsive onboarding experience
Provide general office support and assist with referrals, scheduling, staffing, records, and service coordination as needed
Participate in training and development activities designed to prepare you for future leadership opportunities
Model The BAYADA Way in all interactions, demonstrating compassion, excellence, and reliability