Onboarding Specialist III - (Hybrid - West New York, NJ)

Modivcare•West New York, NJ

1d•Hybrid

About The Position

This position is responsible for the first 30 days of the team member's lifecycle, including but not limited to all pre-employment communication, screenings, and scheduling for new team members. The Onboarding Specialist III will take charge of the new hire onboarding process, ensuring a smooth transition into the organization. They will effectively communicate all pre-employment requirements to new hires, providing clear instructions and guidance, and ensure timely completion of onboarding tasks and screenings by new hires, monitoring progress through platforms like Smartsheet. The role also involves filing and organizing pre-employment documents, conducting check-ins with new hires at 15 and 30 days of employment, performing and tracking various background checks, and utilizing Human Resource platforms such as ADP, iCIMS, and i9 Advantage. Additionally, the specialist will respond to and process assigned tickets, participate in team meetings, contribute to SOP creation and improvement, maintain access to and ensure the security of highly sensitive materials, ensure project productivity and quality goals, and communicate with team members and departmental managers.

Requirements

High School Diploma required.
Two (2) plus years of experience or an equivalent combination of education and/or experience.
Bilingual in Spanish/English preferred
Strong analytical and problem-solving skills.
An energetic pace along with a positive attitude.
Self-motivation and the ability to work independently and with VRI team members.
Proficient in the use of Word, Excel, Outlook, and PowerPoint.
Excellent oral and written communication skills.
Proficient in managing multiple tasks at the same time.

Responsibilities

Take charge of the new hire onboarding process, ensuring a smooth transition into the organization.
Effectively communicates all pre-employment requirements to new hires, providing clear instructions and guidance.
Ensure timely completion of onboarding tasks and screenings by new hires, monitoring progress through platforms like Smartsheet.
File and organize preemployment documents, maintaining a systematic record-keeping system.
Conduct check-ins with new hires at 15 and 30 days of employment to address any concerns and facilitate integration.
Perform and track various background checks for both pre-employment and renewal purposes.
Uses various Human Resource platforms such as ADP, iCIMS, and i9 Advantage.
Respond to and process assigned tickets from the internal ticketing system promptly and efficiently.
Actively participates in team meetings, fostering open communication and collaboration within the team.
Contribute to the creation and improvement of Standard Operating Procedures (SOPs) for the onboarding process.
Maintain access to and ensure the security of highly sensitive materials, upholding confidentiality standards.
Ensure the maintenance of project productivity and quality goals, striving for continuous improvement.
Communicate with team members and departmental managers, providing regular updates and addressing concerns promptly.
Participate in other projects or duties as assigned.

Benefits

Medical, Dental, and Vision insurance
Employer Paid Basic Life Insurance and AD&D
Voluntary Life Insurance (Employee/Spouse/Child)
Health Care and Dependent Care Flexible Spending Accounts
Pre-Tax and Post --Tax Commuter and Parking Benefits
401(k) Retirement Savings Plan with Company Match
Paid Time Off
Paid Parental Leave
Short-Term and Long-Term Disability
Tuition Reimbursement
Employee Discounts (retail, hotel, food, restaurants, car rental and much more!)