Onboarding Specialist III - (Hybrid - West NY, NJ)

Modivcare•West New York, NJ

13d•$17 - $20•Hybrid

About The Position

This position is responsible for the first 30 days of the team member's lifecycle, including but not limited to all pre-employment communication, screenings, and scheduling for new team members. The Onboarding Specialist III will take charge of the new hire onboarding process, ensuring a smooth transition into the organization. This role involves effectively communicating all pre-employment requirements to new hires, providing clear instructions and guidance, and ensuring timely completion of onboarding tasks and screenings by new hires by monitoring progress through platforms like Smartsheet. The specialist will also file and organize preemployment documents, conduct check-ins with new hires at 15 and 30 days of employment, perform and track various background checks, and utilize Human Resource platforms such as ADP, iCIMS, and i9 Advantage. Additionally, the role requires responding to and processing assigned tickets from the internal ticketing system, actively participating in team meetings, contributing to the creation and improvement of Standard Operating Procedures (SOPs) for the onboarding process, maintaining access to and ensuring the security of highly sensitive materials, and ensuring the maintenance of project productivity and quality goals. Communication with team members and departmental managers is also a key aspect of this role, along with participating in other projects or duties as assigned.

Requirements

High School Diploma required.
Two (2) plus years of experience or an equivalent combination of education and/or experience.
Strong analytical and problem-solving skills.
An energetic pace along with a positive attitude.
Self-motivation and the ability to work independently and with VRI team members.
Proficient in the use of Word, Excel, Outlook, and PowerPoint.
Excellent oral and written communication skills.
Proficient in managing multiple tasks at the same time.

Nice To Haves

Bilingual in Spanish/English preferred

Responsibilities

Take charge of the new hire onboarding process, ensuring a smooth transition into the organization.
Effectively communicates all pre-employment requirements to new hires, providing clear instructions and guidance.
Ensure timely completion of onboarding tasks and screenings by new hires, monitoring progress through platforms like Smartsheet.
File and organize preemployment documents, maintaining a systematic record-keeping system.
Conduct check-ins with new hires at 15 and 30 days of employment to address any concerns and facilitate integration.
Perform and track various background checks for both pre-employment and renewal purposes.
Uses various Human Resource platforms such as ADP, iCIMS, and i9 Advantage.
Respond to and process assigned tickets from the internal ticketing system promptly and efficiently.
Actively participates in team meetings, fostering open communication and collaboration within the team.
Contribute to the creation and improvement of Standard Operating Procedures (SOPs) for the onboarding process.
Maintain access to and ensure the security of highly sensitive materials, upholding confidentiality standards.
Ensure the maintenance of project productivity and quality goals, striving for continuous improvement.
Communicate with team members and departmental managers, providing regular updates and addressing concerns promptly.
Participate in other projects or duties as assigned.

Benefits

Medical, Dental, and Vision insurance
Employer Paid Basic Life Insurance and AD&D
Voluntary Life Insurance (Employee/Spouse/Child)
Health Care and Dependent Care Flexible Spending Accounts
Pre-Tax and Post --Tax Commuter and Parking Benefits
401(k) Retirement Savings Plan with Company Match
Paid Time Off
Paid Parental Leave
Short-Term and Long-Term Disability
Tuition Reimbursement
Employee Discounts (retail, hotel, food, restaurants, car rental and much more!)