Onboarding Specialist - Human Resources

Kraft Heinz • Champaign, IL

2d • Onsite

About The Position

The Onboarding Coordinator II position is fully responsible for the Champaign site onboarding process and internal job bidding administration. This role ensures a high-quality onboarding experience for hourly and salaried employees, drives consistent execution of internal job posting and bidding processes, and maintains accurate Human Resources system transactions and records that support employee movement, compliance, and plant operations. This position is ultimately responsible for designing and delivering a best-in-class onboarding experience that drives employee engagement, accelerates productivity, and aligns new hires with organizational goals from Day 1. This role operates with a high degree of autonomy and partners with HR, production leadership, hiring managers, and other key stakeholders to coordinate onboarding, administer internal job bidding, maintain documentation, and support employee movement activity across the plant. The role requires strong technical capability and the ability to accurately use HR systems, trackers, and reporting tools to manage workflow, records, and process execution.

Requirements

• Employee must be able to read work instructions, fill out form in English about work status, and communicate with lead.
• Able to work under a fast-paced work environment and able to lift up to 50 pounds.
• Appropriate time management skills to meet deadlines.
• Accountable and Responsible. Able to follow directions and ability to perform tasks from start to finish with minimal supervision
• Strong organizational skills and attention to detail
• Strong technical skills and the ability to learn and effectively use HR systems and related
• Ability to manage data, trackers, records, and system transactions with accuracy
• Exercises good judgment and decision-making skills, bringing up to the supervisor any issues outside of his/her scope of responsibility and control.
• Able to work flexible schedules when needed
• Promotes teamwork
• Attention to detail to avoid and/or identify errors
• Good organizational skills

Responsibilities

• Own the full onboarding process for all new hires, from pre-employment coordination through orientation, system set-up, and transition into the business.
• Administer and maintain the Champaign site onboarding program, including records, documentation, communications, schedules, and continuous improvement of the process.
• Coordinate all onboarding logistics including preboarding, orientation, first-day readiness, and first 90-day onboarding support.
• Own the administration of the plant’s internal job posting and bidding process, including posting internal positions, eligibility review, documentation, communication, and tracking of movement activity.
• Design, implement, and continuously improve onboarding programs aligned with Company goals and culture as well as talent development and retention strategies.
• Develop standardized onboarding frameworks while allowing flexibility for different roles and departments.
• Track onboarding metrics, identify trends, and provide actionable insights to improve onboarding effectiveness, first-year retention, and employee engagement.
• Partner with Production Leadership, HR, technical experts, and global L&D function(s) to develop and maintain a cohesive onboarding experience that supports employee belonging, readiness, and retention.
• Drive continuous improvement by soliciting feedback, conducting post-onboarding evaluations, and proposing iterative enhancements.
• Ensure employee movement information related to internal job bidding is accurately updated in applicable HR systems and tracking tools, including job, shift, manager, pay, labor, and other required system changes.
• Identify process gaps, recommend improvements, and help implement best operating practices related to onboarding, employee movement, and HR process execution.
• Establish effective and professional working relationships and provide timely communication, follow-up, and support to leaders, employees, and cross-functional partners.
• Perform all other duties in support of the team and as assigned by leadership

Benefits

• Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs.
• Events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.
• Medical, Prescription Drug, Dental, Vision, Screenings/Assessments
• Paid Time Off, Company Holidays, Leave of Absence, Recognition, Training
• Employee Assistance Program , Wellbeing Programs, Family Support Programs
• 401k, Life, Accidental Death & Dismemberment, Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed