Onboarding Coordinator

First Student • New York, NY

1d • $21 - $22 • Onsite

About The Position

The Onboarding Coordinator supports candidates from the time they accept an offer through their first day of training. This onsite role is responsible for keeping candidates informed, completing all required onboarding and compliance steps, and partnering with Recruiting, Training, and Operations to ensure new hires are ready to begin on schedule.

Requirements

• 1–3 years of experience in human resources, onboarding, recruiting, administrative support, or a related field
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities, candidates, and deadlines
• Strong written and verbal communication skills
• Consistent follow-up and problem-solving abilities
• Comfortable working onsite and collaborating with multiple departments

Nice To Haves

• Experience working in a high-volume or fast-paced environment preferred
• Proficiency with applicant tracking systems, HR systems, Microsoft Office, or similar business tools preferred

Responsibilities

• Coordinate onboarding activities from offer acceptance through training readiness
• Guide candidates through onboarding requirements, deadlines, and next steps
• Ensure all required background checks, drug screenings, documentation, and other compliance requirements are completed
• Schedule onboarding events, appointments, training dates, and follow-up activities
• Track candidate progress and quickly address missing information, delays, or other barriers
• Maintain accurate candidate records and ensure documentation is complete and audit-ready
• Partner with Recruiting, Training, and Operations to coordinate start dates and hiring needs
• Provide clear and consistent updates to candidates and internal partners
• Identify opportunities to improve the onboarding process and candidate experience

Benefits

• Play a hands-on role supporting frontline hiring and operations
• Make a direct impact on hiring speed, compliance, and the candidate experience
• Work closely with Recruiting, Training, and Operations teams
• Build experience that can lead to Lead Onboarding Coordinator or specialized onboarding opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed