On-Site Event Coordinator

BCD•Beaverton, OR

4d•$28 - $33•Hybrid

About The Position

As an On-Site Event Coordinator, you will play a pivotal role in the planning and execution of low-scope events hosted at our clients' on-campus event centers. You will collaborate closely with clients to understand their event requirements, coordinate logistical details, and ensure seamless execution to deliver memorable and successful events. If you are super detail oriented, customer service focused and a team player, read on!

Requirements

Previous experience in event coordination, hospitality management, or related field, with a strong understanding of event planning principles and best practices.
Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and event attendees.
Strong organizational and multitasking abilities, with the capacity to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
Detail-oriented mindset with a commitment to delivering high-quality events and exceptional customer service.
Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint) and event planning software (e.g., Cvent, Momentus) is advantageous.

Nice To Haves

Bachelor's degree in hospitality management, event management, or a related field (preferred).

Responsibilities

Serve as the main point of contact for clients, conducting consultations to understand their event needs, objectives, and preferences.
Collaborate with clients to develop event concepts, themes, and agendas, providing creative input and strategic recommendations to enhance event experiences.
Coordinate all logistical aspects of events, including venue setup, audiovisual requirements, catering arrangements, and more, to ensure smooth event operations.
Liaise with external vendors and suppliers to secure necessary services and equipment, negotiate contracts, and oversee vendor performance to meet client expectations.
Oversee event setup, execution, and breakdown on-site, serving as the primary point of contact for clients and vendors, addressing any issues or concerns as they arise.
Provide exceptional customer service to event attendees, answering inquiries, addressing requests, and ensuring a positive experience for all guests.
Assist clients in tracking expenses and managing costs effectively to ensure events are delivered within budgetary constraints.
Gather feedback from clients and attendees to evaluate event success, identify areas for improvement, and implement enhancements for future events.