On-Call Program Manager

the CIA•Napa, CA

1d•Hybrid

About The Position

The On-Call Program Manager provides targeted, short-term support for CIA programs and initiatives. Working closely with the CIA Conferences team, this position assists with program planning, meeting execution, and related deliverables that ensure high-quality outcomes for in-person and virtual events. The role is designed to provide flexible support on an as-needed basis during periods of increased workload or time-sensitive program requirements.

Requirements

Bachelor’s degree in nutrition, environmental science, public health, communications, or similar field, or equivalent combination of education and experience.
Minimum of one (1) year of professional experience in culinary programming, conference or event production, foodservice, hospitality, or program coordination, including experience working with chefs, presenters, industry partners, or other external stakeholders.
Excellent written, verbal communication, and presentation skills required.
Demonstrated ability in organizational, time management, problem solving and interpersonal skills.
Strong computer experience, and MS Office suite products, i.e. Word, Excel, PowerPoint.
Strong analytical and conceptual skills.
Must display a high level of energy and self-motivation.
Collegial and positive in outlook and approach.
Success oriented and goal directed.
Ability to handle confidential issues with a high level of discretion.
Entrepreneurial mindset with a strong commitment to service.
Detail oriented and thorough.

Responsibilities

Assist with the coordination of program content, including culinary and/or educational sessions.
Support development of agendas, talking points, and resource materials.
Provide project management support for program deliverables, ensuring deadlines are met.
Conduct research and provide insights on relevant industry issues to inform programming.
Draft and review program communications, reports, and updates as requested.
Collaborate with the CIA team on meeting design and logistics.
Confirm details with presenters and participants, including AV, timing, and materials.
Prepare meeting handouts, bios, and supporting documents.
Act as meeting host or facilitator, including capturing notes and ensuring follow-up.
Support integration of demonstrations, tastings, or activations with the operations team.
Provide administrative and facilitation support for working groups or volunteer leadership, including scheduling, note-taking, and tracking next steps.
Assist with onboarding or orientation for new participants if required.
Contribute to engagement tools such as newsletters, member communications, or resource libraries when assigned.
Incorporate sponsor or partner deliverables into programming and meeting planning.
Provide suggestions or contacts for potential new partners or sponsors.
Any and all other duties as assigned.