OMA Program Administration Specialist

Guidehouse•Bethesda, MD

1d•Hybrid

About The Position

This role supports the coordination of NIH reorganization activities by tracking timelines, action items, and deliverables. The specialist will assist in engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up. Responsibilities include developing and updating reorganization materials, tracking multiple workstreams, providing status updates, and highlighting risks or delays. The role also involves supporting updates to policies, procedures, and SOPs, assisting with scheduling meetings and workshops, and conducting basic research and analysis to support understanding of current-state operations and potential improvements.

Requirements

Minimum of Bachelor's Degree
TWO years of professional experience in consulting, strategy, organizational transformation, organizational development, process improvement, workforce strategy, change management, communications, data management or monitoring and evaluation.
Proficiency with MS Office tools: Word, Excel, PowerPoint
Must be local to the DC metro area and able commute to Bethesda, MD, when needed.
Must be able to obtain and maintain a Federal or DoD "public trust"; candidates must obtain approved adjudication of their public trust prior to onboarding with Guidehouse.

Nice To Haves

NIH experience
Previous Consulting Experience
Creative problem-solving ability and a consultancy mindset
Ability to develop strong team and client relationships
Strong written/verbal skills to brief directors, draft memos/notices, and maintain clear project documentation and monthly activity summaries.
Experience with Microsoft Teams
Candidates with an active public trust or suitability are preferred

Responsibilities

Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.
Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.
Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation.
Track multiple workstreams and provide status updates, highlighting any risks or delays to the team.
Support updates to policies, procedures, and SOPs to reflect new organizational structures.
Assist with scheduling and coordinating meetings, workshops, and working sessions.
Conduct basic research and analysis to support understanding of current-state operations and potential improvements.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus