OMA Program Administration Specialist
About The Position
This role supports the coordination of NIH reorganization activities. The specialist will help track timelines, action items, and deliverables, and assist with engaging stakeholders across NIH Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up. The position involves developing and updating reorganization materials, such as org charts and tracking logs, and tracking multiple workstreams to provide status updates, highlighting risks or delays. Additionally, the specialist will support updates to policies, procedures, and SOPs to reflect new organizational structures, assist with scheduling and coordinating meetings, workshops, and working sessions, and conduct basic research and analysis to support understanding of current-state operations and potential improvements.
Requirements
- Minimum of Bachelor's Degree
- TWO years of professional experience in consulting, strategy, organizational transformation, organizational development, process improvement, workforce strategy, change management, communications, data management or monitoring and evaluation.
- Proficiency with MS Office tools: Word, Excel, PowerPoint
- Must be local to the DC metro area and able commute to Bethesda, MD, when needed.
- Must be able to obtain and maintain a Federal or DoD "public trust"; candidates must obtain approved adjudication of their public trust prior to onboarding with Guidehouse.
Nice To Haves
- NIH experience
- Previous Consulting Experience
- Creative problem-solving ability and a consultancy mindset
- Ability to develop strong team and client relationships
- Strong written/verbal skills to brief directors, draft memos/notices, and maintain clear project documentation and monthly activity summaries.
- Experience with Microsoft Teams
- Candidates with an active public trust or suitability are preferred
Responsibilities
- Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables
- Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up
- Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation
- Track multiple workstreams and provide status updates, highlighting any risks or delays to the team
- Support updates to policies, procedures, and SOPs to reflect new organizational structures
- Assist with scheduling and coordinating meetings, workshops, and working sessions
- Conduct basic research and analysis to support understanding of current-state operations and potential improvements
Benefits
- Medical, Rx, Dental & Vision Insurance
- Personal and Family Sick Time & Company Paid Holidays
- Parental Leave
- 401(k) Retirement Plan
- Group Term Life and Travel Assistance
- Voluntary Life and AD&D Insurance
- Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
- Transit and Parking Commuter Benefits
- Short-Term & Long-Term Disability
- Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
- Care.com annual membership
- Employee Assistance Program
- Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
- Position may be eligible for a discretionary variable incentive bonus
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
