2027 Program Administration Internship

Occidental Arts & Ecology Center•Occidental, CA

About The Position

Are you interested in learning how to run a successful retreat and education center? Join us as a Program Administration Intern to support a wide range of OAEC’s internal programs through our admin, retreats, operations, and communications departments. The Program Admin Intern is an integral part of the OAEC team, supporting both the public-facing and invisible structures of the organization. They report directly to the Office and Events Manager and work closely with the Communications team, Retreat Program team, and other departments at OAEC. This intern will gain insight and exposure to the inner-workings and day-to-day running of a thriving, land-based non-profit and retreat center. This internship is for you if you are a systems thinker, people person, and self-directed learner looking to understand the bigger picture and experience the nitty gritty of what it takes to keep an organization afloat! We are honored to have multiple past interns currently working full-time in our operations departments, and many folks have gone on to successful careers in the nonprofit world.

Requirements

Good foundation in interpersonal and written communication skills, prior administrative experience is desirable.
Enjoys interacting with the public and being in the service of others.
Prior hospitality or customer service experience is desirable.
An eye for cleanliness and propensity for keeping spaces beautiful and organized.
Willingness to give and receive feedback in a compassionate and caring manner.
A team player who is willing to jump in and help out with emergent issues throughout the work day, even if they aren’t exactly in your job description or what you expected to be doing at that moment.
Experience with Mac computers and Google Workspace.
Ability to be detail-oriented and focused in a sometimes busy and social office.
Enjoys multi-tasking and juggling priorities with the capacity to structure self-guided work throughout the day.
Ability to work well alone and take initiative, and also work collaboratively as part of a team.

Nice To Haves

Experience in Canva, Adobe, WordPress, Instagram and Facebook is helpful.

Responsibilities

Provide general support and management of the OAEC office. Typical tasks include responding to incoming phone and email inquiries, sorting mail, processing online orders, inventorying supplies, filing of financial documents, and kitchen restocking.
Support the Nursery Program with marketing and communications, manage the nursery social media accounts, and draft newsletters.
Support the Retreat Program Team with administrative tasks and occasionally act as daytime Retreat Host when needed.
Assist the Office and Events Manager for events throughout the year, including the famed Chautauqua.
Use and update OAEC’s CRM, organization-wide calendar, and point of sale systems.
Assist in managing logistics for our Permaculture Design Courses and other emergent courses.
Work on special projects for core programs and departments as needed.