Office Systems Coordinator

Brightpoint•Fort Wayne, IN

7d•Onsite

About The Position

The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager. This position requires a regular onsite presence to support daily operations and organizational needs. The successful candidate must work from the assigned office location and is not eligible for a remote work arrangement.

Requirements

Associates degree in the area of business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
At least two (2) years of administrative support experience, preferably in the not-for-profit sector.
Strong interpersonal and oral and written communication skills.
Proficient in MS Word, Excel, Outlook, Power Point.
Ability to type 35 WPM.
Ability to manage multiple projects at once.
When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.

Nice To Haves

Five (5) years of administrative support experience preferred.

Responsibilities

Leads daily mail pick-up, sorting, dating, and distributing incoming mail.
Completes daily data entry of all incoming checks, cash, etc. into the check log database.
Completes daily stamping of outgoing mail and accurately charging postage to appropriate programs.
Complete all Purchase Requisitions for agency pooling contracts as well as Office Systems and Executive Management.
Provides internal program support agency wide for Office Systems Programs.
Assists with the implementation of the organization's tracking system.
Welcomes and prioritizes visitors and other communication within the facility.
Supports outreach and engagement within and outside the facility.
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
Coordinates Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
Manages correspondence by reviewing, routing, drafting letters, and initiating communications.
Initiates purchases and maintains office supplies for Executive Management.
Performs other duties as assigned by Executive Management.
Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.
Upholds and demonstrate Brightpoint Values in all professional activities.