Office Coordinator

EisnerAmper • Johns Creek, GA

6d • Hybrid

About The Position

EisnerAmper is looking for an Office Coordinator to join our Johns Creek office. This is an exciting opportunity for a highly organized, proactive individual who is committed to providing exceptional service to the firm. The position is hybrid, with standard office hours of 8:30 a.m. to 5:30 p.m. The Office Coordinator is expected to work in the office three days per week and daily during busy season to support office and meal coordination needs.

Requirements

• High School Diploma or equivalent
• 2+ years of administrative, office coordination, or office management experience

Nice To Haves

• Associate degree preferred
• Strong communication and organizational skills.
• Proficient in Microsoft Office (Outlook, Word, and Excel).
• Knowledge of office operations and facilities.
• Vendor management and purchasing experience.
• Proactive, dependable, and able to handle confidential information with discretion; ability to lift up to 40 lbs.
• Active notary commission, or willingness to obtain one

Responsibilities

• Coordinate recurring office cleanings with the cleaning service (weekly during busy season; bi-weekly otherwise).
• Order cleaning supplies as needed and schedule semi-annual deep cleaning, including carpets at minimum and full-office cleaning as needed.
• Submit and track building maintenance requests through the tenant portal.
• Keep the copy/print room organized and stocked.
• Maintain office equipment, including printers and copiers; coordinate service and manage toner and paper.
• Serve as the primary liaison with building management and security.
• Maintain office safety and emergency procedures and first-aid supplies.
• Fulfill office work-order and special requests, including toner and copier issues.
• Place bulk food orders approximately every two weeks and put away deliveries.
• Order office supplies through the firm vendor account, put away deliveries, track inventory, and monitor reorder points.
• Restock the refrigerator, snacks, and coffee on an ongoing basis.
• Clean out the refrigerator and check snack expiration dates bi-weekly.
• Load and unload the dishwasher as needed.
• Clean small kitchen appliances bi-weekly if not handled by the cleaning service, and refill hand soap as needed.
• Clean the ice machine quarterly, purchasing cleaner and filters in advance.
• Manage bottled-water service, monitor levels, and place orders through the vendor portal every one to two weeks.
• Load, unload, distribute, and move office deliveries to designated areas as needed.
• Organize storage closets and other stock-item areas.
• Coordinate busy-season meals by building the schedule in the fall and ordering and picking up meals Monday through Thursday during busy season.
• Set up virtual Teams trainings, including snacks or meals, as needed; firmwide sessions are coordinated separately.
• Plan and coordinate staff parties and events, including monthly potlucks or birthday treats and events on the firm calendar.
• Manage seasonal and holiday office decor, including purchasing, storage, and annual reuse.
• Coordinate conference room scheduling and meeting setup, including reservations using Agilquest and general conference-room readiness.
• Maintain a shared office calendar of events, holidays, and key deadlines.
• Support office-wide events and serve as a go-to resource for office-related service and hospitality requests.
• Coordinate staff celebrations, including baby and wedding showers, promotion events, holiday/let-down parties, employee appreciation, national holidays, and other office-related treats; begin planning about one month ahead for smaller events and two or more months ahead for large events.
• Organize firm community-service initiatives as determined by the committee.
• Coordinate logistics for firm programs and initiatives, including EA Cares.
• Support recruiting events and related logistics, including packing swag, maintaining and organizing swag inventory, printing handouts, and assembling favors; activity is heaviest in spring and fall.
• Coordinate new-hire onboarding logistics, including workspace setup, welcome materials, first-day coordination, building key cards, and gym waivers.
• Manage incoming and outgoing mail, mail/package preparation, sorting, scanning, and distribution; maintain access to postage and label printing.
• Coordinate outgoing shipments and courier services, including FedEx and UPS deliveries.
• Shred sensitive documents or coordinate the shredding service bi-weekly.
• Provide notary services as needed.
• Greet and direct visitors and clients and provide reception coverage as the front-desk point of contact.
• Answer and route incoming calls and monitor the general firm inbox and voicemail.
• Scan client workpapers and perform light clerical duties as needed.
• Manage vendor relationships and service contracts for cleaning, water, supplies, and other office services.
• Assist leadership with ad hoc administrative projects and expense/receipt tracking.
• Ability to maintain and monitor office budgets in accordance with firm standards.

Benefits

• flexibility to manage your days in support of our commitment to work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED