Office Svcs Coordinator

CBRE HV•San Francisco, CA

About The Position

As a CBRE Office Services Coordinator, you will provide administrative support to a small team or department. This role is part of the Office Operations function, which provides office support to a client, business function, or individual contributor. You will assist the concierge with hospitality services, help maintain a client-ready office, coordinate meetings, support office communications and visitors, manage supplies, and request building or equipment maintenance. The work follows defined procedures and is performed under close supervision and guidance, with limited discretion to solve straightforward problems.

Requirements

High School Diploma or GED.
Up to 2 years of job-related experience.
Ability to follow basic work routines and standards in applying work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products such as Word, Excel, and Outlook.
Strong organizational skills and an inquisitive mindset.
Basic math skills, including calculating simple figures such as percentages, discounts, and markups.

Responsibilities

Assist the concierge in providing general hospitality services and maintaining a client-ready office environment.
Schedule and coordinate on-site meetings, including reserving conference rooms, ordering equipment, and coordinating catering.
Receive and direct incoming calls and visitors to appropriate personnel.
Route, sort, and distribute mail.
Order office supplies and other common-use items, maintain inventories, and troubleshoot missed deliveries.
Request building and equipment maintenance services.
Draft reports and memos.
Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems.