Office Sustainment Support Specialist
About The Position
JRAD is seeking an Office Sustainment Support Specialist to support Headquarters Air Force (AF/A4) at the Pentagon. The role provides day-to-day operational, administrative, information technology, and office management support to help ensure continuity of operations for Air Force leadership and staff. The successful candidate will support office governance, executive communications, IT coordination, facility and workspace management, onboarding activities, and administrative operations in a fast-paced headquarters environment. The position also provides recurring status updates, executive briefings, and recommendations to senior leadership regarding enterprise Civil Engineer priorities and initiatives. A Secret security clearance is required. JRAD states that it offers more paid time off than the average company upon hire. The listed benefits are available to all full-time employees.
Requirements
- Minimum four years of experience supporting office operations, administrative management, executive support, or office sustainment functions.
- Strong written communication skills and experience developing formal reports, technical documents, proposals, white papers, or executive correspondence.
- Experience preparing and delivering presentations for senior leaders and stakeholders.
- Strong organizational skills and ability to manage multiple tasks and priorities simultaneously.
- Experience supporting information technology systems and troubleshooting common hardware, software, and VTC issues.
- Advanced proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel.
- Experience documenting detailed meeting minutes and action items.
- Secret security clearance.
Nice To Haves
- Experience supporting Headquarters Air Force, the Department of Defense, or other federal organizations.
- Experience supporting senior executives or flag/general officer-level organizations.
- Familiarity with Pentagon administrative processes, personnel onboarding, access management, and office operations.
- Experience coordinating activities across multiple organizations and stakeholders in a headquarters environment.
Responsibilities
- Develop, coordinate, and maintain office governance documents, operating procedures, reference guides, and other administrative support materials.
- Prepare executive briefings, meeting materials, presentations, after-action reports, and meeting minutes for leadership and stakeholders.
- Provide administrative and operational support to ensure continuity of office operations and mission execution.
- Coordinate conference rooms, conference calls, video teleconferences (VTCs), and other meeting support requirements.
- Serve as the primary point of contact for office technology support, coordinating with internal and external organizations to resolve IT and communications issues.
- Provide hands-on troubleshooting and user support for computers, VTC systems, and other office technology equipment.
- Manage office supply inventories, procurement recommendations, budget projections, and storage areas to maintain efficient office operations.
- Track and assess office space utilization, prepare supporting analyses, and develop recommendations to improve workspace management.
- Support onboarding and personnel actions by coordinating badging, Common Access Card (CAC), Visitor Access Letter (VAL), and network access requirements.
- Coordinate with government stakeholders and support organizations to ensure personnel have the tools, access, and resources necessary to perform their duties effectively.
- Provide recurring status updates, executive briefings, and recommendations to senior leadership regarding enterprise Civil Engineer priorities and initiatives.
Benefits
- More paid time off than the average company upon hire.
- Health insurance.
- Dental insurance.
- Vision insurance.
- Life and Accidental Death and Dismemberment insurance.
- Section 125 Flexible Spending Accounts for unreimbursed medical and dependent day care expenses.
- Disability insurance.
- 401K plan.
- Tuition reimbursement.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
