Part-Time Office Support

Utah State University•Price, UT

8d•Hybrid

About The Position

The Part Time Office Support will support the TRIO Upward Bound Program on the USU Eastern Campus in Price, Utah. This assistance includes: monitoring and tracking the grant budgets, maintaining records to document compliance with grant objectives, tracking student contact time with grant personnel, planning and scheduling events and travel, ordering supplies, scheduling meetings, creating Excel and maintaining BLUMEN databases of student information, providing support for project reports and Annual Performance Reports (APR) to the Department of Education, taking and preparing minutes of staff meetings, and providing other clerical support as assigned. Position is a Grant Funded position; continued employment is contingent on funding. (Continuing through 08/2027)

Requirements

Two years of experience in an office setting; or an associate degree/vocational training in business, administrative support or related; or an equivalent combination of education and experience is required.
Proficient in use of Microsoft Office applications such as Word and Excel; Access, Outlook, and budgets.
Experience with creating and maintaining files.
Exceptional verbal and written communication skills.
Self-motivated and ability to effectively and efficiently handle multiple tasks simultaneously.
Ability to maintain confidentiality.
Ability to work as a team player with a genuine spirit of cooperation and flexibility.
Well organized
Strong work ethic
Positive attitude
Self-starter
Quick-learner
Problem solver
Critical thinking and analysis
Adaptable
Abiltiy to work in an environment where interruptions occur frequently

Nice To Haves

Higher education or community college experience
Three or more years in similar office environment
Experience working with federal grant programs
Experience working with diverse student populations
Bilingual in Spanish

Responsibilities

Perform general office functions such as tracking student visits, scheduling meetings, reserving rooms, preparing and sending correspondence, and making travel arrangements.
Provide clerical support to staff and faculty members such as typing, copying and scanning documents.
Adjust work schedule to assist staff members with special projects.
Reconcile all receipts and other staff expenditures.
Assist the Upward Bound Director by understanding compliance of the grants, developing reports of collected information, gathering and compiling data via Banner, Argos, and BLUMEN databases, assisting with data input and files.
Enter and maintain student background data, facility usage data, client services data, etc. in the grants databases to facilitate generation of reports needed to demonstrate achievement of general grant objectives for both grants (i.e. retention, improved GPA, graduation, etc.).
Develop reports to assist staff and track and demonstrate participant achievement of specific academic support services as outlined in the grants.
Provide program overview to prospective TRIO Upward Bound participants.
Explain eligibility requirements to prospective program participants.
Verify eligibility requirements for applicants.
Facilitate intake and interview process.
Maintain records of participants and eligibility requirements for grant compliance.
Other duties as assigned.