Office Support
Lindblad Expeditions•Seattle, WA
•$22 - $25•Onsite
About The Position
We are seeking a reliable and detail-oriented Office Support Assistant to provide part-time administrative and clerical support to our team. This role is ideal for someone who is organized, proactive, and comfortable working independently in a fast-paced office environment. This position will be on site and will be expected to work 30 hours per week.
Requirements
- High school diploma or general education degree (GED).
- 1+ years of experience using Microsoft Office apps including Word and Excel.
- 1+ years of experience working in an office environment.
- Strong organizational skills and keen attention to detail.
- Ability to manage multiple tasks and meet deadlines under pressure.
- Ability to communicate effectively and professionally--both verbally and in writing.
- Comfortable working independently with minimal supervision
Nice To Haves
- On-site role in a professional office setting
- Flexible scheduling within standard business hours
- Collaborative and supportive team culture
Responsibilities
- Sort and distribute incoming mail, including forwarding checks to the Accounting Department
- Review and route incoming mail such as medical forms, group reservations, HR documents, and other materials to appropriate departments
- Maintain office supplies, including ordering coffee, snacks, and other necessities; clean and maintain the coffee machine
- Schedule maintenance and repairs for office equipment and facilities
- Assist HR and IT with onboarding tasks, including assigning desks and key cards
- Code and process invoices as needed
- Facilitate office visits for internal team meetings and external guests
- Coordinate building access for visitors, including managing badges and entry logistics
- Reserve conference rooms and ensure spaces are properly prepared
- Arrange catering or meals (e.g., breakfast/lunch) for meetings and events as needed
- Provide scheduling and coordination support for executive leadership travel, including booking and itinerary management
- Assist with other administrative tasks and special projects as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
