Office Support

Lindblad Expeditions • Seattle, WA

1d • Onsite

About The Position

Lindblad Expeditions is seeking a reliable and detail-oriented Office Support Assistant to provide part-time administrative and clerical support to their team. This role is ideal for someone who is organized, proactive, and comfortable working independently in a fast-paced office environment. This position will be on site and will be expected to work 30 hours per week. The Office Support Assistant will provide part-time (30 hours/week) administrative and operational support in a fast-paced office environment. This role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of responsibilities independently. In addition to core office support duties, this position will play a key role in coordinating executive leadership travel, supporting internal and external visitors, and ensuring smooth day-to-day office operations.

Requirements

• High school diploma or general education degree (GED)
• 1+ years of experience using Microsoft Office apps including Word and Excel
• 1+ years of experience working in an office environment
• Strong organizational skills and keen attention to detail
• Ability to manage multiple tasks and meet deadlines under pressure
• Ability to communicate effectively and professionally--both verbally and in writing
• Comfortable working independently with minimal supervision

Responsibilities

• Sort and distribute incoming mail, including forwarding checks to the Accounting Department
• Review and route incoming mail such as medical forms, group reservations, HR documents, and other materials to appropriate departments
• Maintain office supplies, including ordering coffee, snacks, and other necessities; clean and maintain the coffee machine
• Schedule maintenance and repairs for office equipment and facilities
• Assist HR and IT with onboarding tasks, including assigning desks and key cards
• Code and process invoices as needed
• Facilitate office visits for internal team meetings and external guests
• Coordinate building access for visitors, including managing badges and entry logistics
• Reserve conference rooms and ensure spaces are properly prepared
• Arrange catering or meals (e.g., breakfast/lunch) for meetings and events as needed
• Provide scheduling and coordination support for executive leadership travel, including booking and itinerary management
• Assist with other administrative tasks and special projects as assigned

Benefits

• Collaborative and supportive team culture

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED