Short Term Hourly: Office Support Staff – President’s Office

Nocccd•Anaheim, CA

4h•Onsite

About The Position

NOCCCD is accepting applications for Office Support Staff for the President’s Office at Fullerton College! This role serves as a professional liaison between the President’s Office and various stakeholders, including trustees, administrators, faculty, staff, students, community organizations, government agencies, and the public. The position requires providing exceptional customer service while handling sensitive, urgent, and confidential matters with professionalism and tact. Responsibilities include responding to inquiries, supporting campus and district events, collaborating with internal and external partners, and providing administrative support for meetings and events. The role also involves document control, data management, records tracking, and administrative compliance functions, aiming to improve operational efficiency. Adaptability to changing priorities and executive requests is crucial, as is the ability to independently manage projects and deadlines. Support for virtual meetings using Zoom, Microsoft Teams, and presentation displays is also required. A commitment to diversity is essential, with applicants needing to demonstrate sensitivity and understanding of diverse backgrounds and how their experience relates to the goals of the position.

Requirements

Experience with Executive-level administrative support practices and professional office operations.
Knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, Teams, and Zoom.
Experience using Adobe Acrobat and electronic document management systems.
Knowledge of Principles of public interaction, professionalism, and executive office etiquette.
Ability to adapt quickly to changing priorities, operational needs, and executive requests.
Demonstrated initiative, accountability, ownership, reliability, and strong attention to detail.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Nice To Haves

The ability to address the needs of diverse student and/or employee populations.

Responsibilities

Serve as a professional liaison between the President’s Office and trustees, administrators, faculty, staff, students, community organizations, government agencies, and the public.
Provide exceptional customer service while handling sensitive, urgent, and confidential matters with professionalism and tact.
Respond to inquiries and requests for information while ensuring compliance with district procedures and confidentiality standards.
Assist and support with campus and district events, executive functions, ceremonies, workshops, conferences and retreats, including scheduling, facilities coordination, catering, technology support, presentation materials, attendance tracking.
Collaborate with internal departments, outside vendors, and community stakeholders to ensure successful event execution.
Provide onsite administrative and operational support during meetings and events as needed.
Assist with document control, data management, records tracking, and administrative compliance functions.
Support office workflow and administrative procedures to improve operational efficiency and organization.
Adapt quickly to changing priorities, operational needs, and executive requests.
Independently manage projects, deadlines, calendars, and operational priorities.
Support virtual meetings utilizing Zoom, Microsoft Teams, and display presentation.