Office Services Clerk (Short-Term Contract)

COLLEGE OF PHYSICIANS & SURGEONS OF ALBERTA•Edmonton, AB

2d•Onsite

About The Position

This is a short-term contract opportunity for approximately 6 months, working 17.5 hours per week. The Office Services Clerk works independently to provide clerical assistance to the Corporate Services department.

Requirements

Certificate program in administration or equivalent preferred
1 year of related experience
Ability to lift up to 20 lbs

Nice To Haves

Proficiency in Microsoft Office or Microsoft Office 365
Advanced organizational and communication skills and ability to prioritize tasks.
Strong attention to detail.

Responsibilities

Provide general office, facilities, meeting and kitchen support as backup to the Office Services Clerk:
Pick up, sort and distribute incoming mail and process outgoing mail.
Scan and upload documents, perform quality assurance and identify appropriate indexing properties.
Order, stock and maintain supplies throughout the office and kitchens.
Organize and maintain kitchens, staff rooms and all other meeting rooms, including cleaning fridges, microwaves, cutlery drawers, cupboards and loading/unloading of dishwashers.
Wipe down tables and counters in kitchen and meeting spaces as required.
Organize and act as liaison for office maintenance and repairs.
Monitor and support the visitor management system, including visitor check-in assistance, trouble shooting, process updates and provide assistance as required.
Set up new employee desk supplies.
Conduct new employee orientation for office processes.
Provide administrative support for Corporate Services projects and initiatives through coordination, documentation, tracking, follow-up and implementation support.
Update the off-site storage inventory records and prepare documentation for records eligible for disposition.
Update document property fields in QUEST (SharePoint site).
Assist with the research and setup of the visitor management software.
Other duties as required.