Office Support Specialist

Premiere Kubota • Waukon, IA

1d • $20 - $22 • Onsite

About The Position

The Office Support Specialist is the administrative backbone of Premiere Kubota, responsible for bookkeeping, financial recordkeeping, and general office operations. This role also serves as a customer-facing point of contact, handling inquiries and concerns with professionalism and care. The position reports directly to the General Manager and plays a key role in maintaining the financial accuracy and day-to-day efficiency of the dealership.

Requirements

• High School Diploma or equivalent
• 2+ years of experience in bookkeeping, office administration, or a similar role.
• Proficiency with bookkeeping or accounting software (QuickBooks or similar).
• Strong working knowledge of Microsoft Office Suite, particularly Excel.
• Solid understanding of basic accounting principles and financial recordkeeping.
• High degree of accuracy, attention to detail, and organizational ability.
• Strong interpersonal and communication skills with a customer-first attitude.
• Ability to handle sensitive and confidential information with discretion.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Nice To Haves

• Associate’s degree in accounting, business, or a related field preferred.
• Experience with Aspen software.
• Prior experience in a dealership, agricultural, or equipment industry setting.

Responsibilities

• Maintain accurate financial records using bookkeeping software and online spreadsheets.
• Process accounts payable and receivable, including paying bills, collecting outstanding balances, and paying creditors in a timely manner.
• Reconcile all accounts on a regular basis to ensure accuracy and identify discrepancies.
• Prepare financial statements, income and expenditure reports, and accounting summaries for management review.
• Draw up the trial balance and year-end balance sheet.
• Calculate and assist with tax preparation; stay current on applicable state and federal financial regulations.
• Assist with audit preparation and provide supporting documentation as needed.
• Maintain and secure all financial records, both current and historical, in an organized and confidential manner.
• Manage the petty cash fund, including tracking disbursements and replenishment.
• Process sales invoices, receipts, and returns accurately and in a timely manner.
• Handle customer inquiries and complaints promptly and professionally, representing Premiere Kubota in a positive, caring manner.
• Maintain customer confidence by keeping service and financial information appropriately confidential.
• Order and maintain office supplies inventory.
• Maintain a clean, organized, and professional work area.
• Participate in ongoing training and professional development to stay current with relevant tools, regulations, and best practices.

Benefits

• Comprehensive medical with options for dental vision and life plans.
• Safe Harbor 401(k) plan with a dedicated wealth advisor.
• Supplemental benefits including Accident, Critical Illness, Short-Term Disability and employer-paid Life Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED