Office Support Specialist I

Commonwealth of Massachusetts • West Boylston, MA

21h • Onsite

About The Position

The Department of Conservation and Recreation (DCR), seeks applicants for an Office Support Specialist I, Water Protection Division to perform administrative support functions such as preparing and analyzing correspondence, reports and other materials as needed; arrange meetings with internal and external contacts; respond to inquiries, assist in various office programs, and perform related work as required. Employees are expected to pay attention to detail, have the ability to multi-task, and provide verbal and written communication effectively.

Requirements

• At least two years of full-time, or equivalent part-time, experience in administrative work experience.
• Ability to pay attention to detail.
• Ability to multi-task.
• Effective verbal and written communication skills.

Nice To Haves

• Excellent communication written and verbal.
• Knowledge and/or proficiency working with Microsoft Office 365 including project management and data management.
• A willingness to learn new technologies and systems.
• Excellent organization skills and ability to multi-task.

Responsibilities

• Perform administrative office responsibilities including greeting and directing visitors, responding to request for building access, and answering telephones.
• Ensures office activities are operational and in compliance with standards and guidelines. Responsible for the organization and upkeep of detailed filing systems/file rooms.
• Uses computer software or databases and spreadsheet files.
• Updates, maintains ArcGIS applications on employee portal: update staff, vehicles, policies.
• Responsible for the upkeep and knowledge of office machines: such as copier, fax, and postage meter. Participates in acquisition of office equipment.
• Scheduling use of conference rooms in building, using electronic meeting scheduler/calendar, assisting IT with conference and training equipment setup and breakdown, determine room setup.
• Providing administrative assistance as directed to other Division staff including Natural Resources Section.
• Providing administrative assistance to Mechanic group on tracking vehicle inspection fleet.
• Calculating postage and participating in other mass mailing production.
• Prepares requisitions for office supplies, research, and secures vendors for office supplies. Maintains office supply inventory.
• Reproducing & binding reports and other materials.
• Collecting monthly vehicle mileage sheets, and inputting data into spreadsheet.
• Track and mail out Handicap Fishing permits
• Maintaining staff location board.
• Maintain and update division emergency notification and personnel lists.

Benefits

• Comprehensive Benefits
• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree