Office Support - Payroll (Jail Systems)

County of Berks•Leesport, PA

13d•Onsite

About The Position

The Office Support - Payroll completes work for the Custody department, assisting supervisory staff with document preparation, including, but not limited to, maintaining employee logs, verifying payroll and overtime documents, processing employee paperwork, and photocopying and faxing documents.

Requirements

Possess a high school diploma or a G.E.D. Certificate from an accredited agency
Possess a minimum of two (2) years’ experience in advanced typing and office practices, including working with varied computer applications. Business school may be substituted for six (6) months’ work.
Any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Participate and adhere to employee drug testing procedures.
Ability to successfully complete all pre-employment screenings
Ability to handle/operate security and safety equipment relevant to the position, including two-way radios, keys, etc.
Be capable of operating a computer and other office equipment used in the performance of duty
Be capable of communicating effectively (orally and in writing) through the use of the English language
Ability to perform routine clerical work
Excellent knowledge of general office practice, business English, and quantitative methods
Demonstrated proficiency in the use of Microsoft Word and Excel.
Ability to understand and carry out oral and written directions
Ability to maintain cooperative working relationships with those contacted in the performance of duties, to include all other employees
Knowledge of the law as it pertains to county government
Ability to organize well while handling multiple tasks
Ability to deal effectively with the public and government officials
Ability to learn the operating practices of county government
Ability to handle stress.
Physical presence in the office is required.

Responsibilities

Calculate and record entries in the Time and Attendance Program daily and confirm employee benefit time balances for approximately 220 staff members.
Verify, prepare, copy, and distribute custody staff attendance sheets as directed.
Alphabetize employee compensatory and overtime documents.
Create, revise, and maintain various administrative support databases.
Assist the Warden, Deputy Wardens, and Lieutenants with special projects and investigations regarding sensitive and confidential issues.
Coordinate requests for inmate urinalysis screens from various professional agencies on a daily basis. Maintain a record of requests, process results, and send results to the appropriate requesting agency. Serve as point of contact for issues related to urinalysis collection and billing.
Serve as the SmartLinx point of contact. Answers payroll and scheduling questions from custody staff, supervisors, and the payroll department.
Photocopy general correspondence, retrieve and distribute custody supervisory mail.
Assist the Lieutenants and Custody Supervisors with all correspondence and document preparation, including, but not limited to, compiling letters and memorandums and preparing forms dealing with custody operations.
Assist in calling for Custody overtime regularly.
Assist with archiving custody department documents as needed.
Perform the duties of the Jail Scheduler in that person’s absence or as needed.