Office Support Assistant - University of Illinois Extension

University of Illinois Urbana-Champaign•Mattoon, IL

3d•Onsite

About The Position

This is a 50% part-time Civil Service position supporting the needs of the Extension office under the direct supervision of the County Director. The University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. The University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Requirements

High school diploma or equivalent.
Six (6) months of a combination of college coursework in any curriculum (15 semester hours equals six (6) months) or work experience performing office/clerical activities, including use of computer systems.

Nice To Haves

Clerical and office environment experience.
Capacity to communicate with a wide variety of people, clearly and concisely.
Ability to meet the public with a pleasant, composed and cordial manner.
Skill in working independently, while positively contributing as part of a professional office team.
Strong communication and interpersonal skills.
Computer proficiency including Microsoft Office Suite.

Responsibilities

Serve as primary staff to open and close the unit offices.
Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
Assist in gathering, opening, and distributing mail to staff.
Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
Maintain all county mailing and email lists.
Assist volunteer groups with clerical needs as directed by staff.
Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
Replenish funds in postage meter and manage postal systems.
Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
Perform additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
Assist unit staff with gathering program participant demographic information to ensure compliance with civil rights reporting requirements.
Perform other duties as assigned.