Office Support Assistant - University of Illinois Extension

University of Illinois Urbana-Champaign • Bourbonnais, IL

3d • Onsite

About The Position

The University of Illinois Extension is seeking an Office Support Assistant to provide support for the needs of the Extension office. This role involves serving as the primary staff for opening and closing offices, acting as the first point of contact for clients, and assisting with various clerical and fiscal duties. The position is part of a larger mission to improve the quality of life through educational programs and knowledge dissemination.

Requirements

• High school diploma or equivalent.
• Six (6) months of college coursework in any curriculum or equivalent work experience performing office/clerical activities, including use of computer systems.

Nice To Haves

• Clerical and office environment experience.

Responsibilities

• Serve as primary staff to open and close the unit offices.
• Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
• Assist in gathering, opening, and distributing mail to staff.
• Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
• Maintain all county mailing and email lists.
• Assist volunteer groups with clerical needs as directed by staff.
• Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
• Replenish funds in postage meter and manage postal systems.
• Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
• Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
• Perform additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
• Perform other duties as assigned.
• Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement Plan
• Paid time off
• Tuition waivers for employees and dependents

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED