Office Supervisor

Summit Health•Newark, NJ

5d•$22 - $27•Onsite

About The Position

The Office Supervisor is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial, and operational aspects of an urgent care location. A supervisor is accountable for: Managing team members in partnership with Practice Manager Supporting a patient-centric urgent care experience from welcome to departure of the facility and ensuring an inviting and hospitable environment Supporting overall functions of the site, team, and providers with day-to-day operations.

Requirements

High School Diploma or GED required.
Minimum 1 year of supervising or managing experience a must OR a degree in management.
Ability to successfully multitask.
Good computer skills (knowledge of a PC, Microsoft Office programs)
Exceptional communication skills
Comfortable with delivering constructive feedback and counseling management.
Bilingual language skills required or preferred based on-site location.
BLS certification required at time of hire

Nice To Haves

Bachelor’s degree in management, business or other applicable degree preferred (will consider relevant management experience in lieu of degree).

Responsibilities

Managing the performance of the site; understanding at all times of how many patients have visited the site, whether there are any delays in the registration process, and what follow-up needs to be conducted after a patient is discharged.
Assisting the Practice Manager preparing the schedule for non-providers
Ordering all medical supplies, medications, vaccinations, and office supplies for the site
Opening and closing the site as required
Assisting the Practice Manger in administrative and operational responsibilities
Building strong positive communication with providers and working as a team to enhance the success of the practice.
Ensuring staff always maintains professionalism, coaching, managing, and developing the staff.
Managing the team from interviewing, performance, promotion, discipline, etc.
Collaborating with the HR team to formalize a development plan for staff as well as managing employee relations issues such as formal write-ups and suggestions for improvement.
Maintaining patient confidentiality in accordance with policy and procedure as well as HIPAA requirements.
Interacting with patients (and families) at discharge in a courteous and respectful manner, resolving disputes, and reviewing patient satisfaction cards.
The Supervisor will be responsible for directly managing the site employees.