Office Specialist, School (2026/2027) -0.50 FTE #2326

Livermore Valley Joint Unified Schools • Livermore, CA

4d • $26 - $34 • Onsite

About The Position

The Office Specialist position provides essential clerical support to school personnel, serving as a key point of contact for staff and the public. This role involves maintaining accurate records, distributing information, and assisting with various administrative and operational tasks to ensure the smooth functioning of the school office. The position reports to the Principal or Vice Principal.

Requirements

• High school diploma or equivalent.
• Job related experience is preferred.
• Ability to operate standard office equipment including pertinent software applications.
• Ability to prepare and maintain accurate records.
• Ability to screen telephone calls.
• Ability to perform basic math, including calculations using fractions, percents, and/or ratios.
• Ability to understand written procedures, write routine documents, and speak clearly.
• Ability to analyze situations to define issues and draw conclusions.
• Knowledge of business telephone etiquette.
• Knowledge of concepts of grammar, spelling, and punctuation.
• Knowledge of recordkeeping and record retention practices.
• Knowledge of school safety and security practices.
• Ability to schedule activities, meetings, and/or events.
• Ability to gather and/or collate data.
• Ability to use basic, job-related equipment.
• Flexibility to work with others in a wide variety of circumstances.
• Ability to work with data utilizing defined and similar processes.
• Ability to operate equipment using standardized methods.
• Ability to work with a diversity of individuals and/or groups.
• Ability to work with a variety of data.
• Ability to utilize job-related equipment.
• Problem solving skills to identify issues and create action plans.
• Ability to communicate with diverse groups.
• Ability to maintain confidentiality.
• Ability to meet deadlines and schedules.
• Ability to work with frequent interruptions.
• Ability to set priorities.
• Ability to establish and maintain effective working relationships.
• Accuracy and attention to detail.
• Ability to adapt to changing work priorities.
• Ability to diffuse argumentative behavior.
• Ability to display tact and courtesy.
• Multitasking ability.
• Ability to organize tasks.
• Ability to work as part of a team.
• Meet employment requirements as applicable with state, federal, local laws and Board Policy.

Nice To Haves

• Pre-employment Proficiency Test may be required.

Responsibilities

• Administering basic first aid and distributing medication under specific guidelines.
• Answering telephone calls, screening, transferring, responding to inquiries, and taking messages.
• Collecting payments for various school events and activities.
• Compiling data from various sources for report preparation and administrative support.
• Completing enrollment and withdrawal activities.
• Coordinating assigned projects and program components such as picture day, student assemblies, and volunteer paperwork.
• Distributing items within the school site, including mail, messages, and application packets.
• Greeting visitors, parents, students, and vendors, responding to inquiries, and directing them appropriately.
• Maintaining the automated student attendance system for accurate tracking.
• Monitoring students referred for illness or disciplinary action.
• Obtaining attendance records for student entry and exit during school hours.
• Performing general clerical functions including scheduling, copying, faxing, data entry, and filing.
• Preparing and maintaining manual and electronic documents, files, and records.
• Presenting information on administrative procedures to orient new personnel and disseminate information.
• Procuring and distributing supplies and materials.
• Responding to a wide variety of inquiries from internal and external parties.
• Supporting classroom teachers and other school personnel.
• Troubleshooting equipment malfunctions and referring for repair services.
• Verifying student-related data for accuracy.
• Attending meetings as required.
• Performing other related duties as assigned.

Benefits

• Medical, Dental, and Vision Benefits are provided by the District in accordance with current contract language between CSEA and Livermore Valley Joint Unified School District

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED