Office Specialist

SUNSHINE ENTERPRISE USA LLC•Deland, FL

1d•Onsite

About The Position

Our client is seeking an experienced an Office Specialist, responsible for inbound/outbound customer calls and giving excellent customer service, as well as coordinating various staff support/clerical operations for the Volusia County. The ideal candidate must have at least two years of performing with great customer service, and time management skills.

Requirements

Graduation from high school or possession of a GED
Two (2) years of progressively responsible secretarial/administrative assistant work at a fast-paced office environment
Proficient in Microsoft Word and Excel.
Ability to lift, carry, push and/or pull 10 pounds.
Ability to see, hear and speak, finger dexterity.
Ability to read and comprehend instructions.
Ability to communicate effectively.
Ability to construct compounds, complex sentences and paragraphs.
Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.)
Ability to analyze data and develop a conclusion.
Knowledge of modern office practices and procedures.
Knowledge of division programs.
Knowledge of the principles of management and their application to the administration of governmental affairs.
Knowledge of research techniques.
Knowledge of business English and basic math.
Able to exercise judgment and discretion in applying and interpreting policies and procedures.
Able to carry out complex oral and written instructions.
Able to use judgment and discretion in the execution of duties.
Able to establish and maintain effective working relationships with other employees and the general public.
Able to initiate and install administrative programs and procedures and to evaluate their effectiveness.
Able to work under stressful conditions.
Able to interact effectively with others.
Must be able to relocate to other county locations based upon operational needs.

Nice To Haves

Basic knowledge of Federal, State or local social service grant programs is also preferred.
May require knowledge of basic accounting principles and procedures.

Responsibilities

Answers high-volume inbound customer calls, which typically inquire about payments, bills, and answering a variety of questions.
Makes outbound calls.
Reads and routes incoming mail.
Locates and attaches appropriate file to correspondence to be answered.
Partake on special projects and office tasks during low call volume.
Relieves Manager of minor administrative details.
May serve as an office manager ensuring the efficient operation of the office.
May perform tasks delegated by supervisor which may require discretion and judgment.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.