Office Specialist

City of Shreveport•Support, LA

8h•Onsite

About The Position

This clerical position involves more complex tasks and may serve as the back-up timekeeper or LOGOS processor. The role requires proficiency in PC and terminal keyboard use for typing and generating various documents, as well as data input and file management. The Office Specialist will perform administrative support functions, potentially acting as a "timekeeper" or LOGOS operator, maintaining databases, and procuring goods and services. Responsibilities also include compiling financial data for budgeting, submitting reports, and handling customer interactions. The role may involve attending meetings, taking minutes, assisting in the interviewing and training of new employees, and providing guidance on work quality. The position requires a high school diploma or GED and four years of direct experience in clerical/administrative support work. Knowledge of word processing, spreadsheets, payroll, purchasing, budget, accounting, and paying document processes is essential. The job involves light physical effort in a sedentary to light work capacity, with potential for some lifting, carrying, pushing, and pulling of light objects. Extended periods at a keyboard are expected, along with the ability to communicate orally and visually. The work environment is moderately quiet, generally safe and comfortable, with potential for discomfort from repetitive keyboard use, irate individuals, and intimidation. Occasional exposure to adverse environmental factors like dust, chemicals, smoke, extreme temperatures, small spaces, heights, noise, hazards, and atmospheric conditions may occur. Occasional travel for training and updates may be required.

Requirements

High school or GED from an accredited institution.
Four (4) years direct experience in clerical/administrative support work which involves similar tasks and processes.
Knowledge of word processing and spreadsheets.
Knowledge of payroll, purchasing, budget, accounting, and paying document processes.
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive keyboard use, irate individuals and intimidation may cause discomfort and poses limited risk of injury.
Requires visual perception and ability to communicate orally.
Job must be performed with or without accommodations.

Nice To Haves

May serve as the back-up timekeeper or LOGOS processor.
May maintain fleet database.
May procure goods and services.
May compile expense and forecast data for budget preparation and management.
May submit expense and/or revenue reports for accounting.
May have substantial customer contact.
May attend meetings, take and transcribe minutes or other records of meetings.
Assists in interviewing and selecting new office-based employees.
Trains new employees in office procedures and routines.
Provides guidance on quality and quantity of work within established lines of authority.
May provide corrective instruction.
May participate in performance evaluations.
The employee is occasionally but not regularly subject to adverse environmental conditions including but not limited to, dust, chemicals, smoke, extreme temperatures, small spaces, heights, noise, hazards and atmospheric conditions.
Work may require occasional travel for training and updates as required for job duties.

Responsibilities

Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data.
Inputs data, statistics and/or other information to established formats; files and retrieves documents, both manual and electronic.
May use other common office machines such as typewriter, copier, tape recorder, fax, and calculator.
Performs administrative support functions; may serve as designated "timekeeper" or LOGOS operator; may maintain fleet database; may procure goods and services.
May compile expense and forecast data for budget preparation and management; may submit expense and/or revenue reports for accounting.
May have substantial customer contact; may attend meetings, take and transcribe minutes or other records of meetings.
Assists in interviewing and selecting new office-based employees; trains new employees in office procedures and routines.
Provides guidance on quality and quantity of work within established lines of authority.
May provide corrective instruction.
May participate in performance evaluations.
Performs other duties as assigned or required.