Office Specialist II - AP&P Cedar City

State of Utah Office of the Governor • Cedar City, UT

1d • Onsite

About The Position

The Division of Adult Probation & Parole is looking for an Office Specialist II position to serve as clerical support for Region V in Cedar City, UT. As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases and check in offenders. This position may consist of entering O-Track information, opening and closing cases, assisting probation and parole offenders with reporting information and questions, and coordinating information with the courts and jails. Data entry is extensive and accuracy is essential.

Requirements

• Has at least 1-year of experience working in a professional office environment.
• Has strong verbal and written communication skills.
• Has the ability to manage their own time.
• Has the ability to handle numerous interruptions and changing deadlines while remaining on track to complete tasks.
• Is a highly organized self-starter, with the ability to prioritize and complete multiple tasks and deadlines for numerous people.
• Works independently with little or no supervision.
• Displays exceptional communication and interpersonal skills.
• Has proficiency in computer programs.
• Has hands-on experience with office equipment.
• Displays professional attitude and appearance.
• Has the ability to maintain confidentiality.
• Has the ability to be resourceful and proactive when issues arise.
• Has the ability to work with different groups of people.
• Has excellent organizational skills.
• Has a customer service attitude.
• Is able to work in a high stress environment.

Nice To Haves

• Working experience in a law enforcement agency.

Responsibilities

• Monitor jail caseloads, track sentencing to open cases and check in offenders.
• Enter O-Track information, open and close cases.
• Assist probation and parole offenders with reporting information and questions.
• Coordinate information with the courts and jails.
• Enter and retrieve data from agency databases (Court X-change, O-Track, UDOCA).
• Review data, records, and files for detail and accuracy.
• Provide authorized agencies with information.
• Provide basic and accurate information in-person and via email.
• Maintain a high level of confidentiality and discretion.
• Run rap sheets.
• Prepare and generate Probation and Parole documents.
• Open, maintain and update investigation files and other records.
• Order County Attorney and Police reports.
• Order files from Archives.
• Assist with SONAR / CAOR Registry.
• Upload files into UDOCA.
• Assist with front desk duties as assigned (per rotation).
• Perform a variety of clerical support duties.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed