Office Specialist II

City of Menifee•Menifee, CA

5d•Onsite

About The Position

This recruitment is being held to establish an open eligible list to fill current and future Office Specialist II positions. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the City of Menifee. The City of Menifee is a vibrant and rapidly growing municipality located in southwestern Riverside County, dedicated to enhancing the quality of life for its residents through innovative public service and strategic development. Under the leadership of the City Manager, Menifee operates through a dynamic organizational structure composed of fourteen (14) departments - Building & Safety, City Attorney, City Clerk, City Manager, Code Enforcement, Community Development, Community Services, Economic Development, Public Works, Finance, Fire Department, Human Resources, Information Technology, Police, and Public Works, each committed to supporting the city’s mission of responsive governance, sustainable growth, and public safety. With a strong emphasis on infrastructure development, community engagement, and innovation, the City of Menifee continues to enhance the quality of life for its diverse and dynamic population. The City of Menifee is one of the fastest-growing and most dynamic cities in Southern California, and our Economic Development Department is at the very center of this exciting transformation. The department is a proactive, forward-thinking team dedicated to building a vibrant, sustainable, and diverse local economy. Joining the Economic Development team means stepping into a collaborative, fast-paced environment where innovative ideas are encouraged and solutions are prioritized. This team is full of driven professionals who are passionate about shaping the future of Menifee. Here, your work doesn't just stay in the office, it visibly builds and elevates the community around you.

Requirements

Equivalent to graduation from high school supplemented by college-level coursework in business administration or a related field
One (1) year of clerical experience equivalent to that of an Office Specialist I in the City of Menifee.

Nice To Haves

Highly organized, adaptable, and proactive.
Comfortable operating in a fast-paced, highly visible environment.
Possess the independent judgment required to handle complex administrative workflows.

Responsibilities

Performs a wide variety of complex and difficult clerical and administrative office support duties in support of an assigned function, including typing, filing, preparing records and monthly reports, creating project files, updating department websites, and preparing and processing invoices.
Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
Responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; enters/tracks public calls into appropriate computer databases; direct callers to appropriate City staff as necessary.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Maintains and updates departmental record systems and specialized databases; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from systems and specialized databases as required.
Maintains calendars and makes meeting arrangements; schedules meetings between City staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings; arranges for catering.
Communicates with officials and staff of other departments and agencies to obtain and relay information and to coordinate activities.
Receives and responds to inquiries, in oral or written form, from the public or other agencies concerning department/division operations.
May participate in meetings and take/prepare meeting minutes.
May relieve other department staff during breaks and lunch.
May be exposed to confidential and privileged information during the course of duties and ensures such is maintained.
Establishes positive working relationships with representatives of community organizations, State/local agencies and associations, City management and staff, and the public.
Coordinates activities with other City departments, outside agencies, and organizations.
Performs other duties as assigned.