Office Specialist II

State of Maine•Augusta, ME

3d•$20 - $29•Onsite

About The Position

The Maine Commission on Public Defense Services is seeking to fill one (1) Office Specialist II position in its central office based in Augusta. PDS is an independent commission whose purpose is to provide high-quality, efficient representation to indigent citizens who are entitled to counsel at state expense. The ability to telework at times is available.

Requirements

Excellent reading, writing, and analytical skills.
Knowledge of the principles of office management.
Ability to compose, review, and edit complex correspondence.
Ability to use discretion and judgment in dispensing information.
Ability to initiate, coordinate, implement, and evaluate administrative activities.
Ability to maintain confidentiality.
Ability to establish operational priorities, procedures, and quality assurance mechanisms.
Attention to detail and excellent customer service skills.
Training, education, or experience in administrative support work that demonstrates competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse.
Ability to use independent judgment, initiative, and decision making on complex administrative matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Nice To Haves

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Responsibilities

Provides administrative support to other central office staff to assist in meeting operational productions, and/or processing needs.
Primarily responsible for documenting requests, making purchases, obtaining credentials for attorneys and staff to use various platforms, assisting with administrative rulemaking processes, and other administrative tasks.
Comply with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Independently compose, review, edit, and/or approve correspondence.
Coordinate accounting and general operating activities, and assemble financial statements, evaluate work operations, and procure supplies.
Educate public regarding Administrative Procedures Act; and assist with rule making process, filings, and associated workflow.
Research federal grant programs, prepare applications, interpret and administer program requirements, and prepare the financial statements and expenditure reports.
Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.
Liase between supervisor and internal and external sources on key matters.
Interpret and implement the policies and decisions of superiors.
Attend board/committee meetings to provide secretarial services.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – up to $40 per month
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness
Living Resources Program – employee assistance program
Parental leave – forty-two (42) consecutive calendar days of fully paid parental leave for all employees welcoming a child
Voluntary Deferred Compensation – MaineSaves 457(b) account