Office Specialist 2 (Part Time/ On-Call)

Yamhill County•McMinnville, OR

2d•Onsite

About The Position

Yamhill County has one regular, part time/on-call position for an Office Specialist II. The Office Specialist II performs office support work of a specialized clerical and secretarial assistance nature. Provides secretarial assistance to a department head in a smaller office where the workflow requires emphasis on receptionist and typing work and where administrative assistance tasks on behalf of the department head are not required; or Performs one or more office support tasks of a secretarial nature in support of office workflow in a larger office where a position of a higher class is responsible for directing and participating in administrative workflow of the department; or Performs generalized or specialized clerical office support tasks in one program area of a department with one or more primary program areas. An on-the-job training period is usually required to learn office procedures if training was not provided in an Office Specialist I position in the department. Most positions require accuracy in processing office records. The type of work may vary depending on the work cycle of the particular department.

Requirements

Six months of general office work experience at a level equivalent to Office Specialist I which provides the knowledge, skills, and abilities required by the position.
Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation.
May be required to drive a County vehicle.
Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070.
May be subject to successful completion of a background check.

Nice To Haves

Any satisfactory equivalent combination of experience and training which ensures ability to perform the work may substitute for the above.

Responsibilities

Provides secretarial assistance in a smaller office by scheduling appointments for clients by telephone or in person, by scheduling appointments with office staff and by confirming appointments; schedules meeting rooms and prepares meeting or hearing agenda; provides answers to the public and news media concerning scheduled events; maintains court, hearing, or meeting calendars; types correspondence, letters, memos, forms, etc.; maintains and updates mailing lists; proof-reads typed, photocopied, or printout information for errors, punctuation, and spelling; opens and distributes mail.
Performs one or more of the following tasks to assist office administrative support work flow: serves as a receptionist; provides a variety of clerical and typing support to one or more administrators or higher level positions; assembles, types, and prepares materials for mailing; codes, types, and files client charts and records with appropriate forms, and updates as needed; types and processes insurance and employee accident forms; maintains and files various department records; tabulates data on department programs and activities for submission to county, state, and federal offices, and submits the data to a higher level position.
Performs general or specialized office support tasks of a clerical nature; provides assistance to the public regarding operations of the department; files, indexes, records, and prepares files and miscellaneous documents; may prepare and type trial and motion dockets, pleadings, motions, orders, complaints, search warrants, arrest warrants, indictments and affidavits; records, files, and microfilms; assists citizens in filling out applications, processes permit and license applications, and photocopies requested documents; computes assessed property values, property taxes, and interest due; collects taxes, fines, bail or fees, and issues receipts; balances tax statement with cash received tapes; processes delinquent tax accounts and prepares redemption; assists in preparing for and conducting elections and voter registrations.
Operates a computer terminal or word or data processing device for input, proofing, and editing printouts; requests printouts of information by completing a sequence of instructions needed to execute directions in a computer.