JJYS Office Specialist I-Slate Canyon Youth Center

State of Utah Office of the Governor

10d•Onsite

About The Position

The Office Specialist I position at the Slate Canyon Youth Center is a full-time role responsible for a variety of administrative and basic accounting tasks. This position requires excellent communication and customer service skills, attention to detail, and the ability to work independently and as part of a team. The role involves direct interaction with clients, families, and community partners, and requires maintaining office organization and efficiency. Training will be provided for multiple programs within the Juvenile Justice and Youth Services division.

Requirements

At least one year of work-related experience doing office support/basic accounting functions
Excellent communication and customer service skills
Attention to detail when reviewing documents and entering data
Organized and has the ability to multi-task
Professional, responsible, friendly and able to work in a Juvenile Justice setting
General knowledge of office equipment
Has a valid Utah driver's license

Nice To Haves

Advanced office skills
Comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services
19+ years of age
Has a Utah driver's license

Responsibilities

Prepare and issue purchase authorizations and submit invoices for payment
Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
Work with people in a manner which shows sensitivity, tact, and professionalism
Answer and direct incoming phone calls and emails
Provide customer service when clients, family or community partners come in
Attend meetings and take minutes
Perform data entry
Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
Provide administrative support
Work with families and youth
Maintain supply inventory and assist in purchasing supplies
General office cleaning
Maintain schedules
Prepare and process documents
Maintain files and record keeping systems
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally