JJYS Office Specialist I-Slate Canyon Youth Center

State of Utah•Provo, UT

8d•Onsite

About The Position

This is a full-time, in-office position at the Slate Canyon Youth Center. The Office Specialist I will perform a variety of administrative and basic accounting tasks to support the Juvenile Justice and Youth Services (JJYS) department. The role involves direct interaction with clients, families, community partners, and staff, requiring professionalism, tact, and excellent customer service skills. The position offers a full benefits package and is a career service role within the State of Utah.

Requirements

At least one year of work-related experience doing office support/basic accounting functions
Excellent communication and customer service skills
Attention to detail when reviewing documents and entering data
Organized and has the ability to multi-task
Professional, responsible, friendly and able to work in a Juvenile Justice setting
General knowledge of office equipment
A valid Utah driver's license
Must be 19+ years of age
Background Check Required
Drug Test Required

Nice To Haves

Advanced office skills
Comprehensive knowledge of rules, regulations and policies within Juvenile Justice and Youth Services

Responsibilities

Prepare and issue purchase authorizations and submit invoices for payment
Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
Work with people in a manner which shows sensitivity, tact, and professionalism
Answer and direct incoming phone calls and emails
Provide customer service when clients, family or community partners come in
Attend meetings and take minutes
Perform data entry
Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
Purchasing/Searching from State Contracts
Bank Deposits
In coming & outgoing Multi-phone lines
Assist families/youth in what their needs are
Invoices/Billings & Review to send in for payment
Inventory control
Fingerprinting
Staff/Youth Background Checks on Placements
Incident Reports
Keep up on office equipment and setting up interviews
Provide administrative support
Work with families and youth
Maintain supply inventory and assist in purchasing supplies
General office cleaning
Maintain schedules
Prepare and process documents
Maintain files and record keeping systems
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally