Office & Site Operations Coordinator

Ideatek Telcom LLC•Tucson, AZ

2d•Onsite

About The Position

At IdeaTek, we aren't just an internet service provider—we're Freedom Fighters. We believe high-speed, reliable internet is a fundamental right, not a luxury. As we expand our fiber network into Tucson, we're looking for an Office & Site Operations Coordinator to become the operational hub of our local office. In this role, you'll help create an exceptional experience for employees, visitors, and partners while supporting the daily operations that keep our Tucson team moving forward. From office administration and inventory coordination to onboarding support and community event assistance, you'll play a critical role in ensuring our people have the resources, organization, and support they need to succeed.

Requirements

2+ years of experience in office administration, office coordination, operations, or a related role.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office, particularly Excel, and Google Workspace.
Ability to quickly learn new business systems, inventory software, or HR platforms.
Excellent written and verbal communication skills.
Bilingual proficiency in English and Spanish.
Valid driver's license.
Ability to lift up to 20 pounds as needed for office supplies & deliveries

Nice To Haves

Experience in telecommunications, construction, logistics, warehouse operations, or a field services environment.
Experience supporting onboarding or employee operations.
Experience with inventory management or supply chain processes.
Experience coordinating meetings, employee events, or community activities.
Experience working with ERP, HRIS, or inventory management software.

Responsibilities

Serve as the primary point of contact for the Tucson office by welcoming visitors, managing incoming deliveries, maintaining office supplies, and coordinating facility needs.
Support inventory and logistics operations by receiving equipment, organizing materials, monitoring inventory levels, and coordinating reorder requests.
Assist with fleet and company asset tracking, including tools, devices, and vehicle maintenance coordination.
Support employee onboarding by preparing workstations, assisting with I-9 verification, coordinating building access, and creating a welcoming first-day experience.
Coordinate office meetings, employee events, catering, and initiatives that promote a positive workplace culture.
Assist Human Resources by maintaining documentation, distributing information, and supporting local employee administrative needs.
Provide administrative support for community outreach efforts by assisting with local events, coordinating logistics, and serving as a backup to the Community Relations Manager when needed.
Build strong relationships with local vendors, building management, and internal teams to keep daily operations running efficiently.