Office Site Administrator
About The Position
The Office Administrator for an Operation & Maintenance (O & M) team will coordinate office administrative activities to support the daily operations for an O & M team. This position reports directly to a Site Manager and has the sole responsibility to support Site Manager and O & M team to ensure all administrative tasks are managed in a timely and efficient manner. Duties and responsibilities may evolve based on business needs and operational priorities. Employees may be asked to perform other job-related duties as assigned that are reasonably within the scope of the role.
Requirements
- Excellent verbal and written communication
- Excellent organization and attention to detail
- Excellent time management skills, ability to meet short deadlines
- Strong supervisory and leadership skills
- Ability to function in fast-paced and at times stressful environment
- Ability to operate within a complex organizational structure
- Proficient with Microsoft Office Suite or related software
- High school diploma or equivalent required
- At least three years of administrative and clerical experience
- Experience working in non-standard office environment
Nice To Haves
- Associate degree in office administration or related field preferred
Responsibilities
- Maintaining employee schedules to satisfy contract obligations
- Managing employee timesheets / timeclock
- Scheduling, recording and tracking employee PSL / PTO
- Assisting the main office with monthly billing and invoicing when needed (Site Specific)
- New employee onboarding / offboarding including all new employee training
- Maintaining all employee training records
- Badging signatory responsibilities including appointments, documentation, background checks, SIDA training and renewals.
- Maintaining and updating all site SharePoint files on a regular basis including employee performance, employee contacts, KPI spreadsheets, training spreadsheets, site fact sheets and site-specific documentation
- Assisting employees with Vanderlande network and intranet access.
- Gathering KPI data from the sites CRO and updating all records for weekly, monthly and annual reporting
- Maintaining all state and organization required postings throughout all office, shop and break areas.
- Maintaining and ordering all office supplies and equipment
- Maintaining and ordering all employee PPE and safety equipment at the direction of the site manager
- Coordinating all site events including holidays and employee appreciation
- Management of employee parking
- Keeping up with Vanderlande policies and procedures and updating all employees when necessary
- Managing site vehicles including registration, inspections as well as airport ramp access credentials
- May need to assist with parts ordering and invoicing.
Benefits
- The starting pay rate for this position is $24.14 The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.
- Professional development and tuition reimbursement
- Matching 401(k)
- Paid time off/company holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
