Office Services Supervisor
The Millennium Group•New York, NY
•$25 - $28
About The Position
The Office Services Supervisor provides workplace, mailroom, facilities, moves, event, safety, and basic technical support. The role includes assisting reception, managing maintenance requests and vendors, maintaining shared spaces, handling inbound and outbound mail and packages, preparing offices and meeting spaces, and supporting workplace events. The position also performs light maintenance and helps mount and set up basic audiovisual equipment.
Requirements
- High school diploma or GED equivalent.
- Ability to lift up to 50 pounds.
- 1 to 2 years of customer service experience.
- 1 to 2 years of experience in a corporate environment.
- 1 to 2 years of experience in building services.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Ability to appropriately handle confidential and highly sensitive material.
Responsibilities
- Provide backup reception support and general workplace assistance.
- Open, track, and close ServiceNow tickets for maintenance requests.
- Conduct daily walkthroughs to identify cleaning, safety, and repair needs.
- Escort and coordinate vendors and maintain maintenance documentation.
- Maintain kitchens, pantries, and common areas; restock supplies and coordinate appliance repairs.
- Complete special projects assigned by leadership.
- Support the mailroom by receiving and delivering mail and packages.
- Process inbound items through the receiving system and process inbound and outbound courier items and shipments.
- Assist with employee moves, including relocating furniture and personal items.
- Install nameplates, distribute keys, and prepare offices before move-in.
- Assist with furniture deliveries, installations, repairs, and removal.
- Perform light maintenance, including hanging pictures, assembling furniture, and rearranging office setups.
- Support executive meetings and events, including room setup, equipment, and food and beverage preparation.
- Set up tables, chairs, staging, and other equipment according to event diagrams.
- Maintain a clean, safe, and organized workspace.
- Keep corridors and freight areas clear of debris and report cleaning needs to appropriate vendors.
- Assist with mounting TVs and speakers and setting up basic audio equipment.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
