Office Services Supervisor

The Millennium Group • New York, NY

16h

About The Position

The Office Services Supervisor provides workplace, mailroom, moves and space setup, event, safety, cleanliness, and basic technical support. The role includes supporting reception, processing service requests, coordinating vendors, maintaining shared spaces, assisting with office moves and furniture, and preparing rooms and equipment for meetings and events. The position also handles inbound and outbound mail and packages and requires appropriate care when handling confidential and highly sensitive material.

Requirements

• High school diploma or GED equivalent required.
• Ability to lift up to 50 lbs.
• 1 to 2 years of customer service experience.
• 1 to 2 years of experience in a corporate environment.
• 1 to 2 years of experience in building services.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to appropriately handle confidential and highly sensitive material.

Responsibilities

• Provide backup reception support and general workplace assistance.
• Open, track, and close ServiceNow tickets for maintenance requests.
• Conduct daily walkthroughs to identify cleaning, safety, and repair needs.
• Escort and coordinate vendors and maintain maintenance documentation.
• Maintain kitchens, pantries, and common areas; restock supplies and coordinate appliance repairs.
• Complete special projects assigned by leadership.
• Process inbound mail and packages through the receiving system and receive and deliver items.
• Process inbound and outbound courier items and shipments.
• Assist with employee moves, including relocating furniture and personal items.
• Install nameplates, distribute keys, and prepare offices before move-in.
• Assist with furniture deliveries, installations, repairs, and removal.
• Perform light maintenance, including hanging pictures, assembling furniture, and rearranging office setups.
• Support executive meetings and events, including room setup, equipment, and food and beverage preparation.
• Set up tables, chairs, staging, and other equipment according to event diagrams.
• Maintain a clean, safe, and organized workspace and keep corridors and freight areas clear of debris.
• Report cleaning needs to appropriate vendors.
• Assist with mounting TVs, speakers, and basic audio equipment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED