Office Services Specialist

Virginia Information Technologies Agency • Hampton, VA

9d • Onsite

About The Position

Full-time position available with responsibility for providing clerical support to the Habitat Management Division. The Division processes joint permit applications for work involving state-owned submerged lands, tidal wetlands, beaches and dunes. Duties and responsibilities include strict adherence to the agency’s array of time sensitive policies and procedures and legal accuracy requirements. Additional duties include maintaining working files on all applications under review, as well as continuous reference to completed files in response to public inquiries. Daily data entry and scanning into the Division permit tracking system, preparation of all official agency correspondence and responding to telephone inquiries from applicants, governmental agencies and the public at large.

Requirements

• Excellent clerical skills.
• Competency in Microsoft Office products.
• Database entry skills.
• Good analytical abilities.
• Good writing abilities.
• Good speaking abilities.
• Aptitude and understanding of computers.
• High school education or the equivalent.
• Eligibility for a valid Virginia driver's license.
• Successful completion of the standard 12-month probationary period.

Responsibilities

• Providing clerical support to the Habitat Management Division.
• Processing joint permit applications for work involving state-owned submerged lands, tidal wetlands, beaches and dunes.
• Adhering strictly to the agency’s array of time sensitive policies and procedures and legal accuracy requirements.
• Maintaining working files on all applications under review.
• Referencing completed files in response to public inquiries.
• Performing daily data entry and scanning into the Division permit tracking system.
• Preparing all official agency correspondence.
• Responding to telephone inquiries from applicants, governmental agencies and the public at large.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED