Office Services Specialist

Virginia Information Technologies Agency•Portsmouth, VA

1d•$31,930 - $43,545•Onsite

About The Position

This position will report to the Environmental Health Manager and will serve as the office services specialist for Environmental Health at the Portsmouth Health Department. Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.

Requirements

Knowledge of office and administrative principles and practices
Working knowledge of word processing and spreadsheet software applications
Ability to interpret and follow established procedures and guidelines
Ability to communicate effectively with internal and external customers, verbally and in writing
Considerable skill in the operation of standard office equipment

Nice To Haves

Prior VDH experience

Responsibilities

Provides program and office support to a work unit including general office and administrative support.
Schedules meetings.
Performs data entry.
Handles routine transactions.
Prepares correspondence.
Maintains records.
Orders supplies.
Answers questions regarding program services offered.
Serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource.
Explains established procedures and practices.
May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.