Office Services Specialist

Virginia Information Technologies Agency•Nottoway, VA

5d•$30,511 - $43,545•Hybrid

About The Position

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. The Piedmont Health District proudly serves 7 counties and the local health departments within, including Prince Edward, Amelia, Nottoway, Lunenburg, Charlotte, Buckingham and Cumberland. The position advertised is located at the Nottoway County Health Department but may occasionally require travel to any of the other 6 counties in the district. A valid state driver's license is required to operate a state vehicle or a personal vehicle while conducting business on behalf of the agency. Mileage will be reimbursed per the standard mileage rate. Utilizing established policies and procedures, the Office Services Specialist provides program and office support to a work unit, including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.

Requirements

Knowledge of office and administrative principles and practices
Working knowledge of word processing and spreadsheet software applications
Ability to interpret and follow established procedures and guidelines
Ability to communicate effectively with internal and external customers, verbally and in writing
Considerable skill in the operation of standard office equipment
A valid state driver's license

Responsibilities

Provides program and office support to a work unit, including general office and administrative support.
Performs routine office and administrative responsibilities.
Schedules meetings.
Performs data entry.
Handles routine transactions.
Prepares correspondence.
Maintains records.
Orders supplies.
Answers questions regarding program services offered.
Serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource.
Explains established procedures and practices.
May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.