Office Services Specialist

DHRM • Newport News, VA

3d • Onsite

About The Position

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 32 local health districts. These entities work together to promote healthy lifestyle choices that can combat chronic disease, educate the public about emergency preparedness and threats to their health, and track disease outbreaks in Virginia. As part of the Virginia Department of Health, the Hampton, and Peninsula Health Districts (HPHD) are two health districts serving the residents of Hampton, Newport News, Poquoson, Williamsburg, and the Counties of James City, and Yorktown. The Hampton and Peninsula Health Districts are focused on four key pillars to create a sustainable and engaged workforce: 1. Workforce Development and Training 2. Culture and Climate 3. Community Engagement and Partnerships 4. Communication and Openness Through these pillars, we aim to achieve our mission of becoming the healthiest districts in the state and better serve our communities. Apply and join the Virginia Department of Health's efforts to become the healthiest state in the nation. Are you customer service driven and detail oriented? If so, then the Peninsula Health Department is searching for you to fill the Office Service Specialists role. The Office Service Specialist will show excellent interpersonal skills to work in a fast-paced environment for the Community Health Improvement department. This position will provide administrative support to multiple endeavors. The successful candidate will be part of a team responsible for providing exceptional customer service to clients and customers of the Peninsula Health District. Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support.

Requirements

• Knowledge of office and administrative principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

Nice To Haves

• Working knowledge of data entry, supply ordering, and inventorying
• Working knowledge of coordination and scheduling of multiple events, meetings, and calendars for staff and external partners

Responsibilities

• Routine office and administrative responsibilities
• Scheduling meetings
• Data entry
• Routine transactions
• Preparing correspondence
• Maintaining records
• Ordering supplies
• Answering questions regarding program services offered
• Serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource
• Explains established procedures and practices
• May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area

Benefits

• 12 paid holidays
• medical insurance
• dental insurance
• vision insurance
• life insurance
• retirement plans (including 401(a) Cash Match and 457 Deferred Compensation Plan)
• sick leave
• family/personal leave
• annual leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed