Office Services Coordinator

BFL CANADA•Vancouver, BC

5d•CA$50,000 - CA$55,000•Hybrid

About The Position

BFL CANADA is looking for an Office Services Coordinator for its Vancouver Office! As a member of our Office Services division, you will be responsible to provide efficient support to the office in a manner that reflects BFL’s level of service and professionalism.

Requirements

1-3 years office services experience
Excellent verbal and written communication skills
Professional presentation
Good knowledge of Microsoft Word and Excel
Ability to work independently
Excellent organizational skills
Ability to work well with others throughout the organization

Nice To Haves

Attains and maintains Level 2 First Aid status and heads the First Aid Committee

Responsibilities

Participates in daily morning meetings with the team.
Ensure upkeep of the BC offices premises, furniture replacement, paint touch ups, carpet and chair cleaning
Maintains a clean office environment, including liaising with cleaning companies for kitchen, carpet, and interior window services
Assists with office moves under direction of Office Services Manager. May require occasional work after regular hours (2-3 times per year)
Works with Office Services Assistant to setup and clean boardrooms for meetings and events
Updates and sends out new employee orientation
Purchases and tracks access cards, including an annual audit
Assists with ordering office supplies
Orders and maintains adequate supply of stationary and business cards
Orders office name plates and name badges
Lead on document archiving management (Iron Mountain)
Downloads and distributes policies from Lloyd’s portal
Reconciles courier and travel invoices
Maintains Emergency Preparedness supplies
Organizes and maintains First Aid supplies
Attains and maintains Level 2 First Aid status and heads the First Aid Committee
Liaises with Space Cleaning for quarterly appliance cleaning
Manages recycling programs, including ensuring compliance to building mandates and coordinating external vendors as required
Monitors and procures pest control services as needed
Organizes annual Purdy’s orders
Collaborates with Office Manager on purchasing corporate gifts and supports front desk with distribution
Works with the Office Services Team to coordinate regular social events for the office
Participates with decorating the office for special occasions
Assists other departments with administrative projects as required, including mail-outs, printing projects, and certification production
Back up to front desk when necessary
Prepares and sends out Canada Post & Insurance Courier mail when necessary
Provides support with courier requests, cheque tracking, and hardcopy policy distribution during busy periods.