Office Services Coordinator

Innovative Office Systems•Kansas City, MO

11h•$21 - $24•Onsite

About The Position

The Office Services Coordinator is responsible for supporting the daily administrative and operational functions of the office. This role ensures the workplace runs efficiently by managing office supplies, coordinating vendors, supporting staff, handling mail and deliveries, maintaining office organization, and assisting with general administrative tasks. The ideal candidate is organized, service-oriented, detail-focused, and able to manage multiple priorities in a fast-paced environment.

Requirements

Possess a valid driver’s license in the state of residence with a good DMV record.
Knowledge of management principles and practices.
Excellent verbal and written communication skills.
Organizational and coordinating skills.
Time management skills, initiative, self-motivated.
Technical capacity.
Collaboration and teamwork skills.
Problem solving / analysis.
Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
Ability to prepare routine administrative paperwork.
Business acumen and strategic thinking.
Ability to oversee multiple ongoing projects and delegate as needed.
Exceptional work ethic with proactive approach and accountability.

Nice To Haves

3+ year’s experience in related field preferred.

Responsibilities

Manage daily office operations and maintain a professional, organized work environment
Order, stock, and track office supplies, kitchen supplies, and equipment
Coordinate mail distribution, shipping, courier services, and package handling
Serve as the primary contact for office vendors, maintenance providers, and service contractors
Support onboarding activities for new employees, including workspace setup and office orientation
Maintain office equipment such as printers, copiers, and postage machines; coordinate repairs as needed
Assist with records management, filing, scanning, and document organization
Support company events, employee meetings, employee birthdays, and office activities
Ensure compliance with office safety and security procedures. Ensure that the office complies with safety regulations, including managing fire drills, emergency evacuation plans, and other safety protocols
Provide administrative support to leadership and departments as needed
Answer phones, greet visitors, and provide exceptional customer service
Perform special projects as required by the Executive Customer Service Manager
Deposit checks and apply payment in system
Support monthly billing process
Serve as a backup to the postage reconciliation process
Backup for Customer Service Mailroom Clerk as needed
Live out Lineage core values of Integrity, Growth, Family Culture, Pursuit of Excellence, and Compassion is all aspects of the job.
And other duties as assigned.

Benefits

Medical, Dental, Vision Insurance
Company paid Long Term Disability and Basic Life Insurance
Voluntary Additional Life Insurance/AD&D, Short Term Disability, Accident Insurance, Critical Illness Insurance, and Hospital Insurance
$1000 Health Payment Account
401k and Roth 401k with discretionary employer contributions
Paid Time Off starting at 12 days, and accruals start upon hire
Paid Holidays
Parental Leave
Annual Company Bonus Programs
First Time Homebuyers Program gifting $10k towards the purchase of your first home
Area Caring Teams designed to meet the needs of our employees, whether it be emotionally, financially, or spiritually.