Office Services Coordinator

Sidley Austin•Washington, DC

2d•$50,000 - $63,000•Onsite

About The Position

The Office Services Coordinator role requires attention to detail, time management, and physical labor. This position involves close collaboration with various internal teams such as Office Services, IT, Conference Services, Building Security, and management, as well as external vendors. The role is crucial for maintaining the smooth operation of the office environment.

Requirements

High school diploma or general education degree (GED)
One year or more of general office experience
Ability to sort mail efficiently and maintain an organized workspace.
Crucial for accurate sorting, data entry, and ensuring correct postage and labeling.
Excellent verbal, written and interpersonal ability essential for interacting with both internal and external clients.
Proficiency with computers, scanners, and mailroom equipment like postage meters and specialized software.
Ability to lift and move mail containers and packages (sometimes in excess of 50 lbs.)
Capable of performing related tasks like data entry, inventory management, and troubleshooting.

Nice To Haves

Law firm experience

Responsibilities

Assists with incoming and outgoing mail service using third-party software and designated equipment to process, sort, distribute, and track mail and packages.
Assists customers with mail services, completion of proper documentation, explaining services/regulations and restrictions, and suggesting appropriate carriers.
Assists with mail/package deliveries throughout the office space as needed.
Meters outgoing USPS mail and records assigned expenses.
Resupplies components on the mail meter and related equipment.
Wraps, seals, and weighs outgoing mail and parcels.
Maintains a clean and organized working environment, including dusting and cleaning surfaces, floors, and machinery in the mailroom and convenience copy areas.
Reports necessary work orders and/or matters of interest.
Organizes supplies throughout the office space and performs daily audits of convenience copy room inventories.
Assists customers with supplies for the mailroom, copiers, and self-service area.
Performs daily delivery runs to local facilities including FedEx, UPS, and the US Post Office.
Prepares conference rooms and multi-functional spaces for meetings and events by arranging tables and chairs and moving furniture.
Assists with packing, moving/rearranging supplies and furniture, and other facilities/office services as needed throughout the office.
Escorts vendors, contractors, and visitors within the firm’s secure office space.