Office Services Coordinator

AGC Heat Transfer, Inc • Fairview, OR

7d • $24 - $26 • Onsite

About The Position

At AGC Heat Transfer, we're looking for an organized, proactive, and customer-focused professional to join our team as an Office Services Coordinator. In this role, you'll be the central point of support for our Fairview facility, helping keep daily operations running smoothly while partnering with employees, managers, customers, vendors, and visitors. If you enjoy variety in your day, thrive in a fast-paced environment, and take pride in creating an exceptional workplace experience, we'd love to hear from you.

Requirements

• 1-2 years of administrative, office support, receptionist, or coordinator experience
• High School Diploma or GED
• Proficiency with Microsoft Office Suite, including: Outlook, Word, Excel, PowerPoint, Teams
• Experience working with office equipment such as printers, scanners, and postage systems
• Strong verbal and written communication skills
• Experience handling multi-line phone systems and directing inquiries appropriately
• Ability to prioritize tasks and manage multiple responsibilities

Nice To Haves

• Post-secondary education
• Experience supporting operations, manufacturing, engineering, or production environments

Responsibilities

• Manage day-to-day office operations and administrative services
• Coordinate mail distribution, supply inventory, and office resources
• Support scanning, copying, filing, and document management activities
• Assist with basic facility coordination and workplace organization
• Welcome and assist visitors, customers, vendors, and contractors
• Help maintain a professional, organized, and efficient work environment
• Provide meeting support, including agendas, meeting minutes, and action-item tracking
• Review incoming sales orders for accuracy and completeness
• Monitor calendars, schedules, and office commitments
• Support managers and supervisors with administrative projects and documentation
• Coordinate communication across AGC locations and departments
• Assist with company events, announcements, and employee communications
• Serve as a liaison between management and facility compliance activities
• Help ensure critical deadlines, certifications, and compliance requirements are met
• Track and follow up on key administrative deliverables
• Support special projects and operational initiatives as needed

Benefits

• Medical Insurance with HSA option
• Dental Insurance
• Vision Insurance
• Life & Disability Insurance
• 401(k) with Company Match
• Paid Vacation & Sick Time
• Paid Holidays
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED